82340 - RaCU: Security Vetting Officer (SVO)

£33,104 - £34,694
12 Months
North West, Wales
Manchester , Newport
Band 5
Full Time, Part Time, Part Time/Job Share, Flexible Working, Other

Job Title:  Security Vetting Officer – Personnel Security Vetting Team

Directorate:  Directorate of Security

Band:  5

Overview of the job

The Personnel Security Vetting team are part of Risk and Capabilities Unit in the Directorate of Security. Located in Newport, Wales and Manchester, the team is responsible for evaluative decisions on the suitability of all applicants applying to join the Ministry of Justice and HMPPS Agency who are subject to security vetting. The team contribute to the management of corporate risk on behalf of the organisation, working closely with the Head of Personnel Security Vetting , as well as offering the opportunity to build relationships with individuals and agencies across the criminal justice landscape.

The role will contribute to the acceptance or refusal of vetting on over 6,000 applications in the central Ministry and over 22,000 cases per annum in HMPPS.

The post holder provides verbal and written advice to senior and recruitment managers in the central Ministry, as well as providing information which contributes to submissions, appeals and PQs.

The job role involves close, regular liaison and discussion with recruiting managers and Shared Services vetting teams to ensure any risk to HMPPS is effectively managed. It also involves partnership working with a number of internal and external stakeholders including the police and other criminal justice agencies.

This post will be based in Newport or Manchester within one of our vetting hubs. On occasion there may be a requirement to travel for a location other than your base location for full team/unit events.


The Security Vetting Officer works as a member of the Personnel Security Vetting team. This team is responsible for making evaluative decisions in a range of substantial work areas on the suitability of applicants to work within the Ministry of Justice and HMPPS; it contributes to the management of corporate risk in compliance with agreed policy and procedures.

To ensure all applicants are evaluated on a consistent basis and providing cover for colleagues to ensure business continuity in their absence, making decisions in consultation with the Head of Team where necessary.

Review and respond to appeals from applicants refused vetting for HMPPS and Ministry of Justice appointments within agreed timescales.
Undertake sampling checks on vetting applications ensuring checks are accurately submitted to third party organisations.

To maintain, review and update the record of staff dismissed and workers excluded held on the HMPPS Exclusion List as required in a timely manner.

Contribute to the overall operation of the Personnel Security Vetting team, the post holder will establish and develop stakeholder partnerships, ensuring the organisation applies best practice in security vetting in the most cost effective manner.

Contribute to the analysis of data on vetting applicants and decisions, identifying trends and patterns which may require revision and change to existing protocols or deliver procedural improvements.

Ensure that all applicants are evaluated in compliance with agreed policy and procedural guidelines, consulting with the Head of Team in more complex cases with wider policy, legal or procedural implications.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

  • Ensure the quality and consistency of decision making, retaining an evidentiary audit trail and knowledge bank for future referral for both the Ministry of Justice and HMPPS.
  • Operate within the Ministry of Justice SLA constraints and turnaround work to contribute to those timeframes being met.
  • Consider the applications presented via the Oleeo platform and make balanced decisions on their eligibility and suitability to progress to a panel review.
  • Direct follow up work for clarification purposes with Shared Services Vetting teams as appropriate.
  • Provide fair, consistent and defensible decisions on the suitability of applicants, maintaining the security and credibility of the service.
  • Work collaboratively and liaise regularly with a number of key stakeholders including Disclosure Scotland, Disclosure and Barring Service (DBS), Corporate Security Branch, National Security team in Shared Services, recruiting managers and HRBPs.
  • Applications under the Guaranteed Interview Scheme (GIS) should be progressed taking into account relevant policy and codes of practice.
  • Consider any appeals/representations against a vetting decision whether from an applicant or third party, providing written notification of outcomes in a timely manner ensuring an appropriate audit trail.
  • Monitor the storage of critical data and customer information to support decision making and conduct regular reviews to ensure it is stored accurately, confidentially and responsibly.
  • End-to-end management of the Digital Vetting process within the Digital Investigation unit.
  • The composition of evidence into formal and detailed reports to enable informed decisions around an individual’s suitability for HMPPS employment.
  • Work closely liaising with Disclosure Scotland to ensure the efficient and accurate delivery of PNC reports. Ensure the integrity of data through quality checks, updating a local database of all cases where inaccuracies have been revealed in order that appropriate remedial action is taken.
  • Ensure Disclosure Scotland comply with agreed service level agreement (SLA) raising any issues on quality or consistency of service with the contract manager via the Head of the Approvals Team.
  • Ensure data is handled in line with the provisions of the Data Protection Act (DPA).
  • This post is part of an adaptable resource and the post holder may be flexibly deployed in response to Ministry priorities.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.


  • Changing and Improving
  • Making Effective Decision Making
  • Working Together
  • Managing a Quality Service


On the job training will be provided with any additional training deemed appropriate to the role.

The job holder must be able to fulfil all spoken aspects of the role with confidence in English or (when specified in Wales) Welsh.

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Standard working hours for this post are 37 hours per week excluding breaks which are unpaid.

If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff.

The Loan/Secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment.


Annual Leave

-The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.

Bank, Public and Privilege Holidays

-You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays.


-The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.

Work Life Balance

HM Prison & Probation Service  (HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ

Season Ticket Advance

-After two months’ service, you’ll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work

Childcare Vouchers

For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers


HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes

-There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts

-All staff receive security and diversity training and an individual induction programme into their new roles


-All candidates are subject to security and identity checks prior to taking up post

-All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS

-All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Interview dates to be confirmed

05/01/2024, 23:55 hours.

If you require any assistance please call 0345 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com

Please quote the job reference - 82340.

Security Clearance (SC)

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.

Application form stage assessments

Managing a Quality Service - 250 word limit
Making Effective Decisions - 250 word limit
Changing and Improving - 250 word limit
Working Together - 250 word limit
A sift based on the lead behaviour, Managing a Quality Service, may be held if a large number of applications are received. If a large number of applications remain after the initial sift, your application will be progressed to a full sift, where all behaviours will then be considered.

Interview stage assessments

There is 1 interview stage for this vacancy.
Managing a Quality Service
Making Effective Decisions
Changing and Improving
Working Together
Strengths may also be assessed at interview but these are not shared in advance.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

This job is broadly open to the following groups:

· UK nationals

· nationals of the Republic of Ireland

· nationals of Commonwealth countries who have the right to work in the UK

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

This Vacancy is closed to applications.