38002 - Project Support
We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity
The Ministry of Justice (MoJ) priorities include improving public safety and reducing reoffending by reforming prisons, probation and youth justice, and building a justice system which makes access to justice swifter and more certain for all citizens whatever their background. Project professionals in the MoJ help to improve the government’s ability to protect the public and reduce reoffending, and to provide a more effective, transparent and responsive criminal justice system for victims and the public. As Project Support you will be central to the delivery of the Secretary of State’s priorities.
The MoJ is centralising its Project Delivery Profession into a central team managed by the Project Delivery Function. Successful candidates will join the Professional Delivery Group and be placed on Projects for set periods of time, upon completion of the placement you will return to the central team for your next assignment. This will provide you with an opportunity to contribute to a number of projects across the MoJ which will support your development and provide you with opportunities to progress your career with the MoJ.
This role will provide you with an interesting and supported introduction to Project Management. As Project Support, you will be responsible for a diverse range of activities to support the delivery of the project's objectives. You will help to support the smooth running of the project by assisting the project manager through the operation of project management processes, and the co-ordination of business management actions and activities on their behalf. You will be expected to support the project manager with activities such as communication between with the business, maintenance of central project records and production of regular management reports. Successful candidates are expected to commit to the role for a minimum of 18 months.
MoJ expects its employees to show openness, honesty and commitment, and, of course, to deliver results.
Project Delivery Profession Information Video
Key responsibilities of the role
- Planning and scheduling – Assist with and maintain appropriate systems to enable effective planning and scheduling.
- Monitoring and reporting – Assist in maintaining project controls and in producing project reports.
- Admin – Responsible for project file management using robust version control. Organise key project meetings, and provide secretariat support.
- Resources – Management of staff as appropriate, including their development.
- Stakeholder – Assist with maintaining the stakeholder log for internal and external stakeholders. Act as the focal point for project responses to external requests for information.
- Financial control – Assist with the monitor of project spend and contribute to the compilation of budgets. Maintains an accurate asset register for the project.
- Risks and Issues – Assist with and maintain risk and issue logs, escalating as appropriate.
- Experience of organising teams, establishing processes and working to deadlines.
- Able to use Microsoft Office tools.
This is a permanent position with frequent weekly travel to other sites.
Location & Terms of appointment
These positions will be based out of our Leeds office only.
This post will require frequent weekly travel to other sites.
Salary & Grade
Band D- EO
New entrants to the Civil Service will be expected to join on the minimum of the pay range.
Existing Civil Servants will have their salary calculated in accordance with the Department’s pay on transfer / pay on promotion rules.
Selection and Recruitment Process
Where high volumes of applications are received the initial sift will be completed against the lead competency. If your application progresses to a full sift, all competencies will then be considered. Feedback is not available for those not invited to interview.
Merit List of successful candidates based on location will be retained after this campaign for 12 months.
Application Process
You will be required to complete an application form providing evidence of how you meet the Project Delivery Competencies as per the Project Delivery Capability Framework.
Details on the PDCF can be found on the Infrastructure and Projects Authority pages
Successful candidates will then be invited for interview and the interviews will take place virtually via Skype for Business, until current guidance for COVID 19 restrictions change.
The interview will consist of Project Delivery competency and strength based questions in line with success profiles.
Project Delivery Competencies
You will be required to provide evidence of the following key competencies at the indicated level:
Project Delivery Profession – Technical Competencies
Planning
Planning is the ability to define the fundamental components of a project in terms of its scope, deliverables, time scales, resource requirements and budget. It also includes the production of broader plans incorporating risk and quality to provide a consolidated overview of a project.
(A) Basic knowledge and limited or no experience
- You understand how it can be applied.
- You can describe the benefits and importance.
You may have applied it in a low complexity project under supervision or assisted others in delivering it.
Scheduling
The ability to develop, produce and maintain schedules for activities that take account of dependencies, resource requirements and constraints in order to enable the efficient realisation of benefits.
(A) Basic knowledge and limited or no experience
- You understand how it can be applied.
- You can describe the benefits and importance.
You may have applied it in a low complexity project under supervision or assisted others in delivering it.
Risk & issue management
Risk & Issue Management is the ability to systematically identify and monitor risks & issues, planning how to mitigate / respond to those risks and issues and implementing the responses.
(A) Basic knowledge and limited or no experience
- You understand how it can be applied.
- You can describe the benefits and importance.
You may have applied it in a low complexity project under supervision or assisted others in delivering it.
Governance
Governance is the ability to clearly define roles, responsibilities and accountabilities and establish controls and approval routes appropriate to each stage of the project to monitor project progress and compliance.
(A) Basic knowledge and limited or no experience
- You understand how it can be applied.
- You can describe the benefits and importance.
You may have applied it in a low complexity project under supervision or assisted others in delivering it.
Frameworks & methodologies
Is the ability to identify and amend appropriate project frameworks and methodologies to enable a consistent and efficient approach to delivery at all stages of the project lifecycle.
(A) Basic knowledge and limited or no experience
- You understand how it can be applied.
- You can describe the benefits and importance.
You may have applied it in a low complexity project under supervision or assisted others in delivering it.
Stakeholder engagement
Stakeholder Engagement is the ability to systematically identify, analyse and communicate with stakeholders, using appropriate channels, to ensure all those impacted by the change are engaged, taking account of their levels of influence and particular interests.
(A) Basic knowledge and limited or no experience
- You understand how it can be applied.
- You can describe the benefits and importance.
You may have applied it in a low complexity project under supervision or assisted others in delivering it.
Assurance
Assurance is the ability to establish, plan and manage reviews at appropriate points during all stages of the project life cycle to provide evaluations of progress against time, cost, quality, compliance and ongoing viability.
(A) Basic knowledge and limited or no experience
- You understand how it can be applied.
- You can describe the benefits and importance.
You may have applied it in a low complexity project under supervision or assisted others in delivering it.
Change control
Change Control is the ability to establish protocols to manage and document all requests that alter the scope of a project. This includes, the capture, evaluation and approval or rejection of any requests.
(W) Working knowledge and practical experience
- You have a good understanding of this competence
You have applied this independently in low complexity projects and/or under supervision in more complex projects
Knowledge management
Knowledge Management is the ability identify, share and promote best practices and lessons learned to create a culture of learning and good practice that supports continuous improvement to optimise project delivery.
(W) Working knowledge and practical experience
- You have a good understanding of this competence
You have applied this independently in low complexity projects and/or under supervision in more complex projects
Project Delivery Profession – Behavioural/Leadership Competencies
Credible action
The ability to promote the wider public good in all actions and to act in a morally, legally and socially appropriate manner at all times. Challenges unacceptable behaviour.
(A) Basic knowledge and limited or no experience
- You understand how it can be applied.
- You can describe the benefits and importance.
You may have applied it in a low complexity project under supervision or assisted others in delivering it.
Collaboration
The ability to establish and develop productive relationships with internal and external stakeholders, bringing people together to benefit the project.
(A) Basic knowledge and limited or no experience
- You understand how it can be applied.
- You can describe the benefits and importance.
You may have applied it in a low complexity project under supervision or assisted others in delivering it.
Influencing
The ability to influence, change and impact decisions with both internal and external stakeholders.
(A) Basic knowledge and limited or no experience
- You understand how it can be applied.
- You can describe the benefits and importance.
You may have applied it in a low complexity project under supervision or assisted others in delivering it.
Resilience
The ability to adapt to changing circumstances and adverse situations whilst remaining calm, reassuring others and
maintaining performance.
(A) Basic knowledge and limited or no experience
- You understand how it can be applied.
- You can describe the benefits and importance.
You may have applied it in a low complexity project under supervision or assisted others in delivering it.
Innovation
The ability to think of, research and apply new ideas and ways of doing things. Encourages and supports innovations from others, is willing to experiment and follow ideas through to implementation.
(A) Basic knowledge and limited or no experience
- You understand how it can be applied.
- You can describe the benefits and importance.
You may have applied it in a low complexity project under supervision or assisted others in delivering it.
Travel
Occasional travel to other sites for meetings is required for this post.
Working Arrangements & Further Information
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.
There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as voluntary benefits,retail vouchers and discounts on a range of goods and services.
- For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
12/11/2020, 23:55 hours.
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.