45789 - MOJ Property Directorate - Head of Programme Delivery

We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity

CTC level National Security Clearance is required for this role. Central Government policy dictates that applicants for National Security Clearance must be a resident in the UK for these minimum periods:

• CTC - 3 years 
• SC - 5 years 
• DV - 10 years

Overview

The MoJ Property Directorate is a customer focused organisation that exists to enable our customers to perform to their very best.  We do this by providing high quality, easy to use services, and working environments that our customers want to work in, which support them to deliver their individual outputs efficiently.  Our job is to manage one of the most diverse and complex estates in Government – hosted by the Ministry of Justice (MoJ).  As of 2 April 2021, the Prisons Maintenance Group (or PMG) join MoJ Estates Directorate and the team receives a new title, MoJ Property.   This change will align us with our Profession – the Property Profession - and brings together a property portfolio including Prisons, Probation, and MoJ HQ and Arm’s Length Bodies.  We also provide property services on behalf of the Home Office. 

MoJ Property provides specialist services including facilities management, health and safety, fire safety and security, technical design expertise, and sustainability.  We also have business management teams who support the entire Directorate and each of our partners is supported by account management teams.  We are responsible for a great deal - our portfolio consists of properties valued at £8.5bn for the MoJ alone.  We are part of the Government Property Profession (GPP) and through active membership and engagement we will work with the Office of Government Property to develop the maturity of the profession and also encourage our people to join the GPP. We continue to build our capability through training and recruitment, aspiring to be the best that we can be as individuals and as a directorate. 

We continue to deliver new ways of working across our portfolio – leading on the scale and pace of activity for central government – proposing ways to achieve, and then providing more dynamic and flexible workspace, while driving down the cost of the estate. 

Team Overview

The post holder is a member of the unit’s senior management team, accountable to the Project Delivery Director for the successful, timely and quality delivery of all construction/fitout projects across the MoJ family: prisons, investment, reform and Capital maintenance; probation investment, reform, Capital maintenance; court investment, reform and Capital maintenance; sustainable development; Home Office change and maintenance, taking into account the sustainable, social and economic and environmental policies.  The number of projects normally in flight is circa 400, with an aggregated budget of circa £150m. The post holder leads a team of senior project sponsors and project sponsors and is supported by outsourced professional service providers and constructors.

There are two roles: Head of Programme Delivery (Prisons) and Head of Programme Delivery (Probation). Both roles are similar in as much as the successful candidates will deliver a portfolio of Capital maintenance and investment projects, leading teams of project sponsors and supply chain partners.  The prisons roles will specifically focus on prisons in the south of England and Wales, and the probation role will deliver projects at approved premises and probation offices across England and Wales.  Both roles will contribute to the delivery of government and Departmental targets, such as greening government targets.

The real differences are the stakeholder groups. The Head of Programme Delivery (Prisons) role will work closely with governors, whereas, the Head of Programme Delivery (Probation) role will work with operational delivery units. 

Job Description, Duties and Responsibilities

Responsibilities will include the following:

• Working with a range of end users, judiciary, prison governors, probation leads to develop project proposals at mandate through to timely completion, within budget envelops; evidencing value for money solutions and benefits realisation.
• Timely assurance and submission of individual project option appraisals, feasibility reports, business cases and board papers; driving design innovation.
• Timely procurement of supply chain resources.
• Setting direction and managing performance levels of supply chain partners, through setting out clear performance indicators, at the same continually challenging resourcing proposals.
• Identifying risks and issues and making sure mitigation plans are in place; managing early warning notices and chairing core groups when contractual remedies are required.
• Embedding wider efficiency targets set by the Cabinet Office and IPA, such as the implementation of building information modelling, government soft landings by the inclusion of FM professionals; and collaborative procurement, particularly early contractor engagement and project bank accounts.
• Regularly holding to account senior project sponsors in making sure all key project milestones are on track, all policies are considered (such as sustainability) and all project reporting is assured and submitted on time; at the same time assuring all actively is managed in line with the project control framework controls.
• Ensuring lessons learned carried out as best practice and findings are collected and distributed across stakeholder groups, including technical services, FM, commercial, and post project evaluations are conducted and recorded.
• Line management and leadership of a team, providing strong professional direction.
• Frequent travel will be required across England and Wales and on occasions, Scotland

Expectations of post holder in executing the role:

The post holder will provide clear direction and support to their team, account managers and stakeholders in delivering successful outcomes in respect of the Directorates objectives that flow from the single departmental plan, the asset management plan(s) and local business plans.

Strong leadership is a critical element of this role, as is the ability to prioritise and manage a personal workload, whilst continuously developing their team and individuals, that may include apprentices and/or fast streamers; and be accountable for their own professional development.

As a member of the unit senior leadership team the post holder will operate in a culture of openness and honesty, demonstrating commitment and drive to change through personal involvement, grip and empowerment, and by delivering results by personally championing change.

There will be a requirement to travel nationally on a regular basis. The post holder will need a full driving licence.

Skills and Experience

Essential -

• Should have experience of effectively working through a diverse range of stakeholders, particularly at senior levels, to achieve successful outcomes
• Should have the ability to organise and prioritise delivery solutions in a continually changing environment, where appropriate to do so; fully utilising allocated budgets
• Should have the experience of developing new ways of working, particularly when identifying and embedding best practice.
• Should have experience of identifying risk and implementing mitigation plans.

Specialist skills and experience:

• Knowledge and experience of drafting and assuring business cases, option appraisals, board papers, and contributing to PQs, FOI and Ministers cases.
• Knowledge and use of PPC 2000, NEC3 forms of contracts.
• Knowledge and experience in the use of the RIBA digital plan of works.
• Experience of delivering through project bank accounts and timely payment of supply chains through the requisition to pay process. 
• Knowledge and experience of good supplier relationship, contract and commercial management outcomes.
• Knowledge of sustainability policy and its application in property/projects
• Knowledge of the strategic direction and objectives in managing and improving the Government estate.

Highly Desirable:

• Awareness of Government Property Profession.

Qualifications

• Have, or will be working towards a recognised construction qualification, such as the chartered institute of building (CIOB) or RCIS.

Government Property Profession (GPP) Technical Skills

The GPP Framework is aimed at staff working in property or property-related roles and consider property to be their career anchor profession. This usually encompasses posts where professional qualifications and experience are directly relevant to the work being undertaken. However, it is also applicable to those who are currently not qualified property practitioners but wish to make this their profession of choice. Those with a property background at any level are encouraged to register with the GPP, which exists to support property practitioners at all levels. Details of the GPP Career Framework can be found at:  https://www.gov.uk/government/publications/the-government-property-profession-career-framework--2

This role falls under Senior Practitioner Level and some or all of the following Technical Skills will be tested during the selection process: 

• Application of Knowledge and Expertise – Level 4
• Compliance Management – Level 4

Behaviours

We will assess you against these behaviours during the selection process:

• Seeing the big picture.
• Leadership.
• Managing a quality service
• Delivering at pace.

Flexible working hours

The Property Directorate offers a flexible working system in many teams.

Requests for reduced hours contracts will be considered in line with business needs. 

We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. We are happy to accommodate any reasonable adjustments you may require during the selection process. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity 

The Property Directorate offers flexible working subject to local agreement. This post is advertised as Permanent & Full Time. The unit is supportive of and encourages flexible working and compressed hours candidates will also be considered. Non-civil service candidates would typically start on the pay band minimum.