46740 -Senior Project Manager
We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.
The Ministry of Justice (MoJ) priorities include improving public safety and reducing reoffending by reforming prisons, probation and youth justice, and building a justice system which makes access to justice swifter and more certain for all citizens whatever their background. Project professionals in the MoJ help to improve the government’s ability to protect the public and reduce reoffending, and to provide a more effective, transparent and responsive criminal justice system for victims and the public.
This role provides you with the unique opportunity to being central to the delivery of the Secretary of State’s priorities by being a member of the MoJ Project Delivery Function. The MoJ Project Delivery Function sees the centralisation and coordination of all project delivery within the Ministry and by joining the MoJ Project Delivery Function, you will be able to access professional development opportunities including an enhanced and tailored development plan, access world leading guidance, tools and support across and access to the unique Government Project Delivery Professional Network, not to mention your participation in some of the Countries most ambitious projects and programmes.
As a Grade 7 Senior Project Manager, you will lead a defined set of interdependent projects, including the associated business change activities and establish appropriate governance and assurance processes monitoring progress, monitoring risks and issues and ensuring the business readiness for change. The role requires professional expertise in the effective use of programme/project methodologies and techniques. You will be responsible for the overall integrity and coherence of the programme. You will develop and maintain the programme environment to support each individual project within it to achieve their best. You will need to have effective leadership, interpersonal and communication skills to provide effect day to day management of the project or programme. Successful candidates are expected to commit to the role for a minimum of 18 months.
Key responsibilities of the role
- Delivery – Create and lead the project to deliver the agreed outcomes within time, cost and quality constraints.
- Project Management – Day to day management and leadership of the project/programme and the project team. Provide effective leadership and management controls. Set project controls. Design the project structure and organisation appropriate to stage. Set appropriate delivery methodologies. Manage effective transition between project phases.
- Business Case – Develop and draft the Business Cases, with input from specialists as necessary.
- Budget – Develop the budget and track delivery within budget.
- Resources – Identify skill requirements; and deploy and develop resources. Manage medium sized team.
- Benefits Realisation – Deliver the agreed Business Case benefits and outcomes. Ensure appropriate Benefits Realisation Strategy is in place, and monitor longer term delivery of benefits against the Business Case.
- Stakeholder Management – Identify and manage stakeholder relationships and need for senior level support. Manage internal and external relationships as appropriate.
- Risks & Issues – Identify and monitor project risks and issues. Develop mitigating actions and escalate as appropriate. Identify and work with related projects to manage interdependencies.
- Governance – Support effective governance and decision making. Provide reporting and engage in mechanisms that hold you, as Project Manager, to account for delivery.
- Assurance – Engage with assurance reviews and support action on recommendations. Organise assurance processes such as gateway reviews, as required.
- Change Management – Ensure effective Change Management processes are in place to agree and document changes to deliverables as agreed with stakeholders.
- Guidance & Support – Provide support, guidance and coaching for the project team. Show commitment to personal development. Promote effective individual and team performance.
- Project Performance & Controls – Cascade vision and translate into delivery objectives for the team. Develop and maintain Project Plan. Identify and set appropriate Project Controls. Manage performance and report progress to sponsors.
This is a permanent position with frequent weekly travel to other sites.
Location & Terms of appointment
This post is advertised nationally but frequent travel will be required once COVID-19 restrictions are lifted to locations where our Major Projects are based.
Base offices will be discussed if successful.
Below are our current MoJ HQ’s:
Leeds HQ - 5 Wellington Place, Leeds, LS1 4AP.
London HQ - 10 South Colonnade, Canary Wharf, E14 4PU
Salary & Grade
Grade 7
New entrants to the Civil Service will be expected to join on the minimum of the pay range and this is non-negotiable.
Existing Civil Servants will have their salary calculated in accordance with the Department’s pay on transfer / pay on promotion rules.
Selection and Recruitment Process
Where high volumes of applications are received the initial sift will be completed against the lead competency. If your application progresses to a full sift, all competencies will then be considered. Feedback is not available for those not invited to interview.
Merit List of successful candidates based on location will be retained after this campaign for 12 months.
Application Process
This campaign is a 3-month rolling campaign which will close on Friday 12th November 2021.
Please note there will be two sift and interview stages during the time this campaign is open, with another sift and interview stage following closure of the campaign.
For your application to be viewed within the first sift stage please ensure you have submitted your application before 23:55 on Sunday 5th September. Interviews for those successful at this sift stage are due to held w/c 27th September 2021.
For your application to be viewed within the second sift stage please ensure you have submitted your application before 23:55 on Sunday 3rd October. Interviews for those successful at this sift stage are due to held w/c 25th October 2021.
Applications submitted after the 4th October will be sifted once the campaign has closed with interviews due to be held w/c 6th December 2021.
You will be required to complete an application form providing evidence of how you meet the Project Delivery Competencies as per the Project Delivery Capability Framework (PDCF) and provide a current CV.
Details on the PDCF can be found on the Infrastructure and Projects Authority pages
Successful candidates will then be invited for interview and the interviews will take place virtually via MS Teams, until current guidance for COVID 19 restrictions change.
The interview will consist of a variety Project Delivery technical and strength-based questions.
Project Delivery Competencies
You will be required to provide evidence of the following key competencies at the indicated level:
Competency
Commercial and procurement skills
Description
Is the ability to gain financial approval for project costs and work with commercial colleagues to monitor spend against contract. It is also the ability to ensure the process by which the goods and services are procured by a project in line with the relevant regulatory framework.
Level required
(W) Working knowledge and practical experience
- You have a good understanding of this competence
You have applied this independently in low complexity projects and/or under supervision in more complex projects.
Competency
Requirements Management
Description
Requirements Management is the process of capturing stakeholder needs, assessing, defining and justifying those needs to arrive at an agreed schedule of requirements.
Level Required
(P) Detailed knowledge and significant experience. You have a deep understanding of this competence.
- You have applied this independently in medium and/ or highly complex projects.
- You advise and may supervise others in the delivery of this competence.
You can adapt/tailor your approach to meet the requirements of the project.
Competency
Solutions Development
Description
Solutions Development is the ability to identify, document and analyse the various delivery options and select the optimal solution.
Level required
(A) Basic knowledge and limited or no experience
- You understand how it can be applied.
- You can describe the benefits and importance.
You may have applied it in a low complexity project under supervision or assisted others in delivering it.
Competency
Planning
Description
Planning is the ability to define the fundamental components of a project in terms of its scope, deliverables, time scales, resource requirements and budget. It also includes the production of broader plans incorporating risk and quality to provide a consolidated overview of a project.
Level required
(P) Detailed knowledge and significant experience. You have a deep understanding of this competence.
- You have applied this independently in medium and/ or highly complex projects.
- You advise and may supervise others in the delivery of this competence.
You can adapt/tailor your approach to meet the requirements of the project.
Competency
Scheduling
Description
The ability to develop, produce and maintain schedules for activities that take account of dependencies, resource requirements and constraints in order to enable the efficient realisation of benefits.
Level required
(P) Detailed knowledge and significant experience. You have a deep understanding of this competence.
- You have applied this independently in medium and/ or highly complex projects.
- You advise and may supervise others in the delivery of this competence.
- You can adapt/tailor your approach to meet the requirements of the project.
Competency
Resource management
Description
Resource Management is the ability to identify, profile and secure the resources required to deliver a project.
Level required
(P) Detailed knowledge and significant experience. You have a deep understanding of this competence.
- You have applied this independently in medium and/ or highly complex projects.
- You advise and may supervise others in the delivery of this competence.
- You can adapt/tailor your approach to meet the requirements of the project.
Competency
Budgeting and cost management
Description
Budgeting and Cost Management is the ability to estimate costs, produce a budget and control forecasts and actual spend against budget.
Level required
(P) Detailed knowledge and significant experience. You have a deep understanding of this competence.
- You have applied this independently in medium and/ or highly complex projects.
- You advise and may supervise others in the delivery of this competence.
- You can adapt/tailor your approach to meet the requirements of the project.
Competency
Risk & issue management
Description
Risk & Issue Management is the ability to systematically identify and monitor risks & issues, planning how to mitigate / respond to those risks and issues and implementing the responses.
Level Required
(P) Detailed knowledge and significant experience. You have a deep understanding of this competence.
- You have applied this independently in medium and/ or highly complex projects.
- You advise and may supervise others in the delivery of this competence.
- You can adapt/tailor your approach to meet the requirements of the project.
Competency
Quality Management
Description
Quality management is the ability to plan, develop, maintain and apply quality management processes to ensure the adherence to those standards throughout the project delivery lifecycle.
Level required
(W) Working knowledge and practical experience
- You have a good understanding of this competence
- You have applied this independently in low complexity projects and/or under supervision in more complex projects.
Competency
Business change and implementation
Description
Business Change & Implementation is the ability to integrate the project outputs into ‘business as usual’ (BAU) ensuring that activities are planned and completed to enable the business to implement the change and realise the benefits.
Level Required
(W) Working knowledge and practical experience
- You have a good understanding of this competence
- You have applied this independently in low complexity projects and/or under supervision in more complex projects.
Competency
Governance
Description
Governance is the ability to clearly define roles, responsibilities and accountabilities and establish controls and approval routes appropriate to each stage of the project to monitor project progress and compliance.
Level required
(P) Detailed knowledge and significant experience. You have a deep understanding of this competence.
- You have applied this independently in medium and/ or highly complex projects.
- You advise and may supervise others in the delivery of this competence.
- You can adapt/tailor your approach to meet the requirements of the project.
Competency
Frameworks & methodologies
Description
Is the ability to identify and amend appropriate project frameworks and methodologies to enable a consistent and efficient approach to delivery at all stages of the project lifecycle.
Level required
(P) Detailed knowledge and significant experience. You have a deep understanding of this competence.
- You have applied this independently in medium and/ or highly complex projects.
- You advise and may supervise others in the delivery of this competence.
- You can adapt/tailor your approach to meet the requirements of the project.
Competency
Stakeholder engagement
Description
Stakeholder Engagement is the ability to systematically identify, analyse and communicate with stakeholders, using appropriate channels, to ensure all those impacted by the change are engaged, taking account of their levels of influence and particular interests.
Level required
(P) Detailed knowledge and significant experience. You have a deep understanding of this competence.
- You have applied this independently in medium and/ or highly complex projects.
- You advise and may supervise others in the delivery of this competence.
- You can adapt/tailor your approach to meet the requirements of the project.
Competency
Assurance
Description
Assurance is the ability to establish, plan and manage reviews at appropriate points during all stages of the project life cycle to provide evaluations of progress against time, cost, quality, compliance and ongoing viability.
Level required
(P) Detailed knowledge and significant experience. You have a deep understanding of this competence.
- You have applied this independently in medium and/ or highly complex projects.
- You advise and may supervise others in the delivery of this competence.
- You can adapt/tailor your approach to meet the requirements of the project.
Competency
Change control
Description
Change Control is the ability to establish protocols to manage and document all requests that alter the scope of a project. This includes the capture, evaluation and approval or rejection of any requests.
Level required
(P) Detailed knowledge and significant experience. You have a deep understanding of this competence.
- You have applied this independently in medium and/ or highly complex projects.
- You advise and may supervise others in the delivery of this competence.
- You can adapt/tailor your approach to meet the requirements of the project.
Competency
Business case development
Description
Business Case Development is the ability to prepare, develop, commission and update business cases to justify the initiation and continuation of projects in terms of benefits, value for money and risk.
Level required
(W) Working knowledge and practical experience
- You have a good understanding of this competence
- You have applied this independently in low complexity projects and/or under supervision in more complex projects
Competency
Asset allocation
Description
The ability to recommend how financial and other resources should be allocated between projects in order to optimise the organisations return on investment (ROI). This includes the determination of which projects should be initiated continued or closed to best support the organisations strategic objectives.
Level Required
(A) Basic knowledge and limited or no experience
- You understand how it can be applied.
- You can describe the benefits and importance.
- You may have applied it in a low complexity project under supervision or assisted others in delivering it
Competency
Benefits management
Description
Benefits Management is the ability to identify, quantify, map and track project benefits to justify investment in the project, and to provide assurance that the benefits identified can be realised.
Level required
(W) Working knowledge and practical experience
- You have a good understanding of this competence
- You have applied this independently in low complexity projects and/or under supervision in more complex projects
Competency
Knowledge management
Description
Knowledge Management is the ability identify, share and promote best practices and lessons learned to create a culture of learning and good practice that supports continuous improvement to optimise project delivery.
Level required
(W) Working knowledge and practical experience
- You have a good understanding of this competence
- You have applied this independently in low complexity projects and/or under supervision in more complex projects
Project Delivery Profession – Behavioural/Leadership Competencies
Competency
Visible leadership
Description
The ability to engage, motivate and coach others. To act as a role model and inspire and empower others.
Level required
(W) Working knowledge and practical experience
- You have a good understanding of this competence
- You have applied this independently in low complexity projects and/or under supervision in more complex projects
Competency
Credible action
Description
The ability to promote the wider public good in all actions and to act in a morally, legally and socially appropriate manner at all times. Challenges unacceptable behaviour.
Level required
(P) Detailed knowledge and significant experience. You have a deep understanding of this competence.
- You have applied this independently in medium and/ or highly complex projects.
- You advise and may supervise others in the delivery of this competence.
- You can adapt/tailor your approach to meet the requirements of the project.
Competency
Working with ambiguity
Description
The ability to work in an environment of uncertainty and continual change. Able to feel comfortable making decisions and setting direction without having the full picture and re-focus as details emerge. Can apply knowledge and techniques to reduce ambiguity.
Level required
(W) Working knowledge and practical experience
- You have a good understanding of this competence
- You have applied this independently in low complexity projects and/or under supervision in more complex projects
Competency
Collaboration
Description
The ability to establish and develop productive relationships with internal and external stakeholders, bringing people together to benefit the project.
Level required
(P) Detailed knowledge and significant experience. You have a deep understanding of this competence.
- You have applied this independently in medium and/ or highly complex projects.
- You advise and may supervise others in the delivery of this competence.
- You can adapt/tailor your approach to meet the requirements of the project.
Competency
Influencing
Description
The ability to influence, change and impact decisions with both internal and external stakeholders.
Level required
(P) Detailed knowledge and significant experience. You have a deep understanding of this competence.
- You have applied this independently in medium and/ or highly complex projects.
- You advise and may supervise others in the delivery of this competence.
- You can adapt/tailor your approach to meet the requirements of the project.
Competency
Conflict resolution
Description
The ability to recognize, anticipate and effectively deal with existing or potential conflicts at an individual, team or strategic level.
Level required
(W) Working knowledge and practical experience
- You have a good understanding of this competence
- You have applied this independently in low complexity projects and/or under supervision in more complex projects
Competency
Inspiring others
Description
The ability to create and present a compelling vision and set clear direction, that motivates others to work towards a common goal.
Level required
(W) Working knowledge and practical experience
- You have a good understanding of this competence
- You have applied this independently in low complexity projects and/or under supervision in more complex projects
Competency
Resilience
Description
The ability to adapt to changing circumstances and adverse situations whilst remaining calm, reassuring others and maintaining performance.
Level required
(W) Working knowledge and practical experience
- You have a good understanding of this competence
- You have applied this independently in low complexity projects and/or under supervision in more complex projects
Competency
Innovation
Description
The ability to think of, research and apply new ideas and ways of doing things. Encourages and supports innovations from others, is willing to experiment and follow ideas through to implementation.
Level required
(W) Working knowledge and practical experience
- You have a good understanding of this competence
- You have applied this independently in low complexity projects and/or under supervision in more complex projects
Competency
Culture change
Description
The ability to plan, lead and effect positive cultural change, securing commitment and buy-in and promoting a positive long term vision. Recognizes when broader culture change is necessary to deliver a project.
Level required
(W) Working knowledge and practical experience
- You have a good understanding of this competence
- You have applied this independently in low complexity projects and/or under supervision in more complex projects
Working Arrangements & Further Information
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.
There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Grading Structure Review
The Ministry of Justice is currently undergoing a review of posts which are currently graded at Band A to realign our grading structure with the majority of the wider Civil Service.
Posts advertised at Band A may be graded at either Grade 6 or Grade 7 once the review has taken place.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
- For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
1- To Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com);
2- To Ministry of Justice Resourcing (resourcing-services@justice.gov.uk);
3- To the Civil Service Commission (details available here)
The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.
You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.
We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.
12/11/2021, 23:55 hours.
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.