47962 - Health & Safety (including Facilities) Manager

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Overview

OPG is a fantastic place to work offering a range of development opportunities.  The OPG has signed up to the ‘Time to Change’ pledge which supports mental health in the workplace, as well as recently receiving a health and wellbeing charter accreditation as we are committed to developing a supportive and inclusive environment that reflects the diverse community we serve.

We have an ambitious plan for 2025, aiming to have a Digital Power of Attorney in place that meets our customers and stakeholders needs.  We aim to have a multiskilled, flexible workforce, working within office/home based locations to meet civil service environment.

The role can be based at our Birmingham or Nottingham sites. Some occasional travel may be required.

Purpose of Role

This role is required to support delivery of OPG Health & Safety and Facilities deliverables. The role is considered permanent.

The role holder will be required to:

Health & Safety:

• Oversee all H&S activities providing strategic steer, assessing and timing impact in line with resourcing and other key business deliverables.
• Support the OPG H&S Lead in regard to policy planning organisation and performance with health and safety compliance consistent with HSE Managing for Health and Safety (HSG65) and MOJ policy.
• Manage a best practice needs based approach in the procurement of H&S equipment assessing value for money procurement.
• Support the OPG H&S Lead in providing expert policy advice on all matters relating to H&S within OPG and liaising with the H&S lead as appropriate.
• Manage the H&S team ensuring that the team are equiped with the skills and capabilities required to support the business to deliver against its key objectives. Provide on-going coaching and development to fully support delivery of all health and safety functions.       
• Ensure the team embed, coordinate and support the management of health and safety across OPG in line with The Workplace (Health, Safety and Welfare) Regulations 1992 and the Health and Safety at Work etc, Act 1974.
• Ensure safe systems of work are in place in line with health and safety legislation and OPG health and safety procedures, monitoring compliance with health and safety requirements and taking remedial action to improve performance when necessary.
• Work to continuously improve the health & safety risk culture within the Health and Safety Team by arranging full training, instruction, advice and guidance for all those delivering H&S functions to the wider business.

Facilities Management:

• Support in the coaching and development of the OPG Facilities Management Team, ensuring the effective, efficient and safe delivery of all facilities management functions throughout the business.
• Suppport in ensuring that the team are equiped with the skills and capabilities required to support the business to deliver against its key objectives by the smooth running of business operations, having effective maintenance regimes, statutory testing and compliance, planned and prevenative maintenace programmes, cleaning, security and support services in place and delivered in line with relevant legislation and to agreed standards, providing a safe environment for staff,visitors and contractors to work in.
• Develop team understanding to ensure contractors, suppliers and visitors are dealt with in a profesional manner and are made aware of health and safety and security arrangements.
• Manage contentious or sensitive issues in line with departmental policy and guidance. Lead in promoting within the team a culture of continuous improvement and excellent service delivery.
• Foster the development of business awareness of the facilities mangement team ethos and positive ‘can do’ attitude.

As a member of the Governance and Facilities Branch within the Corporate Services directorate, the successful role holder must be prepared to travel between OPG’s Nottingham and Birmingham sites and occasionally to London.

Skills & Qualifications

Essential

• The role holder will preferably have previous experience in a Health and Safety role organising managing coordinating Health and Safety activities to ensure compliance with the HSAWA etc., Act 1974.
• Experience of using Microsoft computer packages, i.e. Word, Excel, Outlook.
• Proficiency in both written and oral communication.
• The role holder will need to be able to develop themselves and identify problem solving solutions that may include training needed to further improve their own and team members skills and capabilities within their role

Highly Desirable

• Knowledge of Health and Safety legislation.
• Experience conducting risk assessments and developing safe systems of work.
• NEBOSH General Certificate

Application process

This vacancy is using Success Profiles, and will assess your Behaviours, Strengths.

Candidates will be expected to provide at the application stage, a CV (2 pages of A4 maximum) plus two examples of no more than 250 words each for the following behaviours:

Communicating and Influencing – Level 3

Developing Self and Others – Level 3

Strengths based analysis

If you are successful at sift, you will be invited to an interview. This will be a Success Profiles interview where you will be tested with strength-based questions and the following behaviours:

Making Effective Decisions – Level 3

Understand own level of responsibility and empower others to make decisions where appropriate. Analyse and use a range of relevant, credible information from internal and external sources to support decisions. Invite challenge and where appropriate involve others in decision making. Display confidence when making difficult decisions, even if they prove to be unpopular. Consult with others to ensure the potential impacts on end users have been considered. Present strong recommendations in a timely manner outlining the consideration of other options, costs, benefits and risks.

Delivering at Pace – Level 3

Show a positive approach to keeping the whole team’s efforts focused on the top priorities. Promote a culture of following the appropriate procedures to ensure results are achieved on time whilst still enabling innovation. Ensure the most appropriate resources are available for colleagues to use to do their job effectively. Regularly monitor your own and team’s work against milestones ensuring individual needs are considered when setting tasks. Act promptly to reassess workloads and priorities when there are conflicting demands to maintain performance. Allow individuals the space and authority to meet objectives, providing additional support where necessary, whilst keeping overall responsibility.

Salary, Working Arrangements & Benefits -

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other Civil Service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Starting Salary

The starting salary for this post is £26,347 per annum (pay award pending).

Annual Leave

Generous allowances for paid holiday starting at 25 days per year, rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Support

OPG offers a range of development opportunities, health and wellbeing initiatives and diversity and inclusion promotion. We signed up to the ‘Time to Change’ pledge which supports mental health in the workplace, achieving a gold award from the charity MIND for being the best organization in government at supporting staff with their mental health. OPG has also been awarded a health and wellbeing charter accreditation as we are committed to developing a supportive and inclusive environment that reflects the diverse community we serve.

We also offer:

• Access to flexible benefits such as salary sacrifice arrangements for childcare vouchers, travel permits, bicycles and voluntary benefits such as retail vouchers and discounts on a range of goods and services.
• Paid paternity, adoption and maternity leave.
• Free annual sight tests for employees who use computer screens.
• Free access to an Employee Assistance Programme which provides legal advice, counselling, mediation services.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.