48838 - Portfolio Analyst

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Background:

It is an extremely exciting time here at HM Courts and Tribunals Service. We are currently undertaking a first-of-its-kind Change Programme-The Reform Programme, aimed at delivering pioneering modernisation of judicial services, exploiting digital technologies to deliver services that better serve the public. With over £1 Billion of funding this is the most ambitious programme of its kind anywhere in the world, working to challenging timescales - this is an exciting and rewarding portfolio to be part of.

Transformation will reduce cost and increase confidence of the judiciary, delivery partners and stakeholders in the justice system whilst delivering benefits to both HMCTS and the taxpayer. Importantly, service transformation is key to ensuring that HMCTS is on a sustainable footing for the future and will enhance the UK Justice system as a global leader.

As part of the Strategy & Change Directorate you will be at the forefront of creating and implementing change in our world-leading justice system. The Programme is ambitious, and we need resilient, resourceful and adaptable people, with programme delivery experience, to make it happen. This

is an opportunity to gain fantastic experience in a major transformation programme, develop a range of

effective business skills and play a key role in how justice is delivered in this country.

Portfolio Delivery Team:

Reform is delivered by over 50 projects within 5 programmes and 6 workstreams. The Portfolio Delivery Team (PDT) operates as a central management function, overseeing Portfolio reporting, progress analysis and tackling delivery issues. PDT owns the overall delivery plan for the portfolio, performance framework, the 7-steps project delivery framework, risk and issues log and other such key documents for controlling the portfolio. The team ensures that together, all the programmes and projects deliver change in line with the business case; managing dependencies across the portfolio and monitoring the various critical paths to ensure a coordinated transition to the new operating model. PDT owns planning, performance monitoring and reporting, and is responsible for analysing issues, providing insight and recommending solutions to the Senior Management Team (SMT).

PDT is split into two teams:

• Planning and Performance
• Delivery and Insights.

We are recruiting for a range of roles across both sides of the team working across: risk and issue management; performance and prioritisation; and portfolio change control and alignment.

Key Responsibilities:

As a Portfolio Analyst you will play a key role working with colleagues across PDT, wider HMCTS and other government departments as well as Ministers. You will help to expand the analytical capacity and capability in the Portfolio Delivery team to accomplish the following:

• Providing insight and analysis on the delivery of the portfolio through the reporting function to enable effective decision-making;
• Support the team to continuously improve reporting across the portfolio by developing and reviewing relevant Portfolio performance metrics, and working with the other areas of the portfolio to improve the consistency of data and reporting (finance, transition, customer experience);
• Improving the presentation of information so that governance bodies can measure the performance of the portfolio;
• Supporting a portfolio level intervention approach that is easy to understand, informed and has sufficient insight for both SMT and external partners;
• Support the business to improve the mechanisms for measuring and monitoring the realisation of benefits articulated in the Reform business case;
• Implementing a robust process to hold the portfolio plan under change control and track changes to forecast ensuring the impacts of changes are captured;
• Support the Portfolio Delivery Team to capture portfolio risks and issues, maintain the portfolio risk and issue log updated, allowing critical risks to be reported to the Senior Management Team;
• Build and maintain good working relationships with key stakeholders including senior managers, senior judges, Ministerial private offices, wider MoJ colleagues and across other government departments;
• Support the production of the monthly Portfolio Performance Pack (PPP) and associated annexes to update senior civil servants in HMCTS, MoJ, HM Treasury and Cabinet Office on the progress of Reform, ensuring timely delivery and accuracy of information.

Other duties

We are a highly interdependent team and the postholder will be expected to work flexibly and undertake any other duties reasonably requested which are commensurate with the grade and level of responsibility of this post.

Essential Skills & Experience:

• Project management: Candidates will ideally be at least very familiar working in a project management environment, if not have a project management accreditation such as Prince2, MSP or equivalent. Training and upskilling can be provided.
• Analytical Skills and Insight: the ability to analyse large volumes of qualitative and quantitative data and present information in a concise and meaningful way through working alongside programmes and other portfolio functions.
• Strategic Thinking: The ability to understand and present accurately the direction of the portfolio and reform changes and translate complex or unclear issues into clear messages.
• Stakeholder Relationships: The ability to build and maintaining productive stakeholder relationships with a wide range of organisations (whether within or outside Government) and people.
• Seeing the Big Picture: balance long-term strategic priorities against short-term demands.
• Communication: excellent oral and written communication skills are essential with the ability to adapt style and tone for different audiences. You’ll need to engage confidently and effectively with senior officials both internally and externally across government to explain complex issues in readily understandable ways.
• Organisational skills and ability to deliver quality products at pace: This is a fast-paced and exciting team dealing with a wide range of important, and often urgent, requirements. You will need to be able to work flexibly, reprioritising your workload to respond urgent, reactive requests and deliver products to a consistently high standard.

Application Process:

To apply for this position please completed the online application form, ensuring you submit the following two application documents:

An up-to-date copy of your CV which details your experience and achievements

A 250-word statement against each of the following Success Profile behaviours (Level 3):

• Making Effective Decisions
• Changing & Improving
• Delivering at Pace
• Working Together

If selected for interview, please note that these may be held via video conferencing.  The Success Profile Behaviours listed above will also be tested / assessed at interview (Level 3)

Candidates interviewed will also be assessed on question/s relating to the technical element of the role.  

Further information on Success Profiles and required standards for this post (Level 3) can be found at:

https://www.gov.uk/government/publications/success-profiles        

If we receive applications from more suitable candidates than we have vacancies for at this time, we may hold suitable applicants on a reserve list for 12 months, and future vacancies requiring the same skills and experience could be offered to candidates on the reserve list without a new competition.

We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit:

https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity

The MoJ is proud to be Level 3 Disability Confident. Disability Confident is the approach through which we offer guaranteed interviews for all people with disabilities meeting the minimum criteria for the advertised role as set out in the job description.

Terms & Conditions:

Fixed Term Appointment

This appointment will be made on a fixed term basis, due to the time limited nature of the Reform Programme.

For existing civil servants, whilst the role itself is time limited, at the end of the fixed term period, you will retain your permanent status but will be placed on the re-deployment register.  Successful appointment on promotion will secure this grade on a permanent substantive basis.

Secondments and loans will be considered on an individual basis.

Flexible working options

HMCTS offers a flexible working system in many of its offices.

Job Sharing and Reduced Hours

All applications for job sharing or reduced hours will be treated fairly and on a case by case basis in accordance with the MoJ’s flexible working policy and equality policy.

Excess Fares and Relocation Allowances

This job is not eligible for relocation allowances, but excess fares may be considered in accordance with MoJ’s excess fares allowance policy.

HMCTS offers a range of Benefits:

Annual Leave

Generous allowances for paid holiday starting at 25 days per year and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts is calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

HMCTS is committed to staff development and offers an extensive range of training and development opportunities.

Reward & Recognition Scheme

Potential to secure up to £2,500 per financial year from individual / team awards for exceptional performance

Employee Discount Scheme

Provides discounts and offers for many high street and bespoke retailers

Support

• A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
• Access to flexible benefits such as salary sacrifice arrangements for childcare vouchers and voluntary benefits such as retail vouchers and discounts on a range of goods and services.
• Paid paternity, adoption and maternity leave.
• Free annual sight tests for employees who use computer screens.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.