63824 - Law Commission: CST Assistant

The national salary range is £21,775, London salary range is £25,475. Your salary will be dependent on your base location
1
12 Months
National
National
NATIONAL
Please note: Some of our MoJ Office locations, such as our Liverpool Justice Collaboration Centre, require higher levels of National Security Vetting. The MoJ is working to open more Justice Collaboration Centres and Justice Satellite Offices over time. Click here to learn more about where our currently open Justice Collaboration Centres and Justice Satellite Offices are, to identify where you may be based and understand National Security Vetting requirements of each location.
AO
AO
Permanent
Full Time
Administration / Corporate Support

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Overview

The Law Commission is the statutory body set up under the Law Commissions Act 1965 to keep the law of England and Wales under review and to recommend reform where it is needed. It operates as an independent non-departmental body sponsored by the Ministry of Justice.

The Commission’s aims are:

  • To ensure that the law is as fair, modern, simple and as cost-effective as possible
  • To conduct research and consultations in order to make recommendations for reform for consideration by Parliament
  • To codify the law, eliminate anomalies, repeal obsolete and unnecessary enactments and reduce the number of separate statutes 

Job Description

The Corporate Services Team Assistant will report to the Business Manager and HR Lead (Band D) and will play a key role in ensuring the smooth running of the organisation. The post-holder will provide a number of key support responsibilities within the Corporate Services Team, and will gain a wide range of experience across a number of corporate areas, including recruitment, HR, IT, finance and business support.

The role also provides an excellent opportunity for the post-holder to gain experience working with senior colleagues, including the Chief Executive, Commissioners and lawyers.

Key responsibilities include:

  • Supporting the Business Manager and HR Lead with HR and recruitment processes, in particular, with the annual research assistant recruitment campaign
  • Supporting the annual research assistant induction process, ensuring logistical arrangements are in place to help research assistants settle into their new roles
  • Supporting the Head of Communications and Communications Assistant with the Law Commission’s intranet presence, ensuring it is up to date and relevant
  • Supporting the Commission’s knowledge management structures, including use of SharePoint
  • Ensuring corporate responsibilities are met, for example, acting as the Commission’s display screen equipment assessor and fire warden
  • Providing general administrative support to the Corporate Services Team and wider Commission, including organising meetings, completing IT orders, answering the main Law Commission enquiries telephone line and managing emails received into a number of inboxes, such as the enquiries, recruitment, and Freedom of Information inboxes
  • Sending meeting invites, preparing papers and managing logistics for the monthly Peer Review and Board meetings
  • Updating and maintaining records to ensure information remains accurate, for example: the Freedom of Information log, records of staff arrivals and departures, the IT matrix, organisational charts, the HR dashboard etc.
  • Acting as the first point of contact for all general and IT queries from staff 

The person

Essential criteria

  • Good verbal and written communication skills
  • Excellent interpersonal skills with the ability to build confidence and trust both internally and externally
  • Ability to use initiative and work with minimal supervision
  • Ability to work flexibly across a number of different disciplines
  • Ability to prioritise workload with minimal supervision

Desirable criteria

  • Good IT skills and general IT knowledge
  • Experience using Microsoft applications such as: Excel, Outlook and SharePoint
  • Creative approach to problem solving and improving processes 

Selection process

This vacancy is using Success Profiles, and will assess your Behaviours, Experience and Strengths.

At the sift stage you will be assessed on your Behaviours and Experience.

Behaviours

You will be asked to supply evidence of meeting these competencies when you apply:

  • Making effective decisions (lead behaviour)
  • Changing and Improving
  • Delivering at pace

If we receive a high volume of applications, we will use making effective decisions as a lead behaviour. Any applications that meet the benchmark for this behaviour will then progress to a full sift.

Experience

You will be asked to demonstrate experience, career history and achievements that are relevant to the specific job role.

Candidates who are successful at the initial sifting stage will undertake and interview to further gauge their suitability for the role. At interview you will be assessed on your Behaviours and Strengths. 

Working arrangements

For those working nationally, some travel to London will be required.

These roles offer considerable flexibility. Current arrangements are that you can expect to be based in a regional hub (national) or London HQ office (London) two days a week, with home-working possible on other days. However, this is subject to ongoing review.

Further information

If you would like to discuss this post further, please contact Toni Yau, Business Manager and HR Lead, or Manesh Mistry, Head of Corporate Services.

Email: Toni.Yau@lawcommission.gov.uk / Manesh.Mistry@lawcommission.gov.uk

Interviews are expected to commence week beginning 17th October 2022

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Interviews are expected to commence week beginning 17th October 2022

19/09/2022, 23:55 hours.

If you would like to discuss this post further, please contact Toni Yau, Business Manager and HR Lead, or Manesh Mistry, Head of Corporate Services.

Email: Toni.Yau@lawcommission.gov.uk / Manesh.Mistry@lawcommission.gov.uk

If you require any assistance please call 0845 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com Please quote the job reference - 63824.

To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why. 

For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

If you do not meet the above requirements, you may still be considered if, for example:

  • You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
  • You were studying abroad
  • You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

In the event that we receive a large volume of applications we reserve the right to conduct the sift based on one lead behaviour. The chosen lead behaviour for this campaign is Making Effective Decisions.
if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.


Application form stage assessments

Behaviours
Making Effective Decisions - 250 word limit
Changing and Improving - 250 word limit
Delivering at Pace - 250 word limit
Experience
CV
Please note that in the event of a large number of applications being received we may run the initial sift on the lead behaviour of Making Effective Decisions.

Interview stage assessments

There is 1 interview stage for this vacancy.
Behaviours
Making Effective Decisions
Changing and Improving
Delivering at Pace
Strengths may also be assessed at interview but these are not shared in advance.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

This Vacancy is closed to applications.