64874 - Purchase to Pay Engagement Lead

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Ministry of Justice an Inclusive Employer

We recognise the challenges that people with (multiple) protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer of choice and ensuring equity of opportunity for all. We welcome the unique contribution diverse applicants bring in terms of their culture, ethnicity, race, nationality or national origin, age, sex, gender identity or expression, religion or belief, disability status, sexual orientation, educational or social background or any other factor. To find out more about how we champion diversity and inclusion in the workplace please visit https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity

Overview

The Ministry of Justice (MoJ) serves the public by upholding the rule of law, and by delivering an efficient, fair, timely and effective justice system in which the public has confidence.

• We enforce the decisions of the court: we punish offenders and work to reduce reoffending. We prevent victims by changing lives.
• In partnership with an independent judiciary, we run the courts and tribunals service, helping individuals, businesses and families resolve their disputes.
• We protect vulnerable members of society and children and help to ensure victims of crime get justice.
• We provide legal aid and advice for those cases where it is justified.
• We develop policy on all aspects of law and justice, both domestically and internationally, helping to build a legal and rights framework that is clear and proportionate and that commands confidence around the world.

The Ministry of Justice is a major government department, at the heart of the justice system. Responsible for courts, prisons and probation services, we work to ensure sentences are served and offenders are given rehabilitation opportunities to become law-abiding citizens.

Role Purpose

The department has an ambitious agenda to improve all aspects of its Purchase to Pay (P2P) operation – ultimately delivering a P2P operation which ensures suppliers are paid promptly and that it is easy to make purchases. We are particularly committed to developing a fully compliant culture and making a decisive move to a ‘no Purchase Order, no Pay’ policy Government Departments have committed to. The post holder will play a major part in ensuring a successful implementation of the policy.

This fixed term position will play a key role in supporting this change project engaging with the different business areas affected.  They will do this by leading a small team of staff developing written material to tell operational areas about the changes planned and by leading their team in delivering a programme of workshops in operational buildings (such as prison establishments, probation offices and courts) to train relevant staff on the new processes being implemented.

Responsibilities

• The post holder will work with Purchase to Pay (P2P) Subject Matter Experts to understand the aims of the changes planned.
  • They will develop a deep knowledge of diverse business areas, their needs, and priorities, to formulate an engagement strategy for each area looking at the bigger picture to ensure that the business understands the importance of the No PO no Pay Policy.
• Working with their team they will put in place an effective forward communications plan to explain the changes planned and workshops to prepare business areas during the lead-in to the new processes going live. They will oversee written scripts, briefings and presentations which will explain the project and highlight its aims to the business.
• Working with their team, the post holder will plan a large programme of workshops and training sessions to staff in different business areas and to be delivered to required deadlines, this will include sequencing and prioritising areas. They will roll out workshops and training across business areas, including seeking feedback on the potential barriers to implementation and working with Subject Matter Experts to identify solutions.
• They will lead and manage a team of c.5 staff and develop their capabilities to deliver information and training on new processes to the operational staff who will be impacted by these changes in processes, working collaboratively as circumstances dictate, to ensure a successful delivery of the project.

The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post. This may also include working closely with other MoJ Finance staff to develop solutions/problem-solve and engaging in project work to drive finance improvements.

Key skills and knowledge

• Excellent written and verbal communication skills.
• Ability to explain complex processes, simply and clearly to a non-specialist audience.
• Excellent interpersonal skills and ability to quickly build and maintain strong working relationships with staff and stakeholders and work through others to deliver.
• Able to quickly understand complex plans for changes to processes and procedures and express them in simple and informative language/text.
• Able to adapt their approach in writing and in person, including presenting complex/technical information in a relevant and accessible way for a range of different audiences.
• Proficiency in all Microsoft Office products.
• Ability to work in a culture of change.

Civil Service Behaviours

The following SEO Civil Service Behaviours are essential to this post and will be assessed upon application:

• Communicating and Influencing
• Working Together
• Delivering at Pace
• Seeing the Big Picture

Location of Post

National. The postholder may be based at any MoJ office within England or Wales and will be required to work a minimum of 2 days a week in an office location and able to work effectively from home. Travel to other locations across England and Wales maybe required.

The Selection Process

To apply please complete the online application form. Applications will be sifted by a panel who will look at the Civil Service Behaviour framework and what is evidenced in your application. Should a large number of applications be received, an initial sift may be conducted using the lead behaviour, Communicating & Influencing. Candidates who pass the initial sift may be progressed to a full sift or progressed straight to interview.

Applicants will be expected to demonstrate the essential role requirements within the application behaviour responses.

Candidates who are successful following the sift process will be invited to interview, where the behavioural elements and strengths will be tested further alongside other elements of the post. Further details will be provided to shortlisted candidates in advance of the interviews.

Working Arrangements & Further Information

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Benefits

• Access to learning and development
  
  • A working environment that supports a range of flexible working options to enhance your work life balance
  
  • A working culture which encourages inclusion and diversity
  
  • A civil service pension
  
  • Annual Leave
  
  • Public Holidays
  
  • Season Ticket Advance
  
  For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
  
  Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Support

• A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
• Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
• For any moves across the Civil Service there could be implications on your ability to carry on claiming childcare vouchers
• Paid paternity, adoption and maternity leave.
• Free annual sight tests for employees who use computer screens.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order:

1. To Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com);
2. To Ministry of Justice Resourcing (resourcing-services@justice.gov.uk);
3. To the Civil Service Commission (details available here)

Accessibility

The Civil Service embraces diversity and promotes equal opportunities. There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

For further information please feel free to contact Diane Rogers diane.rogers@justice.gov.uk

Interview dates: Expected 16th Nov

Closing Date:  

Application information  

To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why. 

For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

If you do not meet the above requirements, you may still be considered if, for example:

• You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
• You were studying abroad
• You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.

Success Profiles  

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

In the event that we receive a large volume of applications we reserve the right to conduct the sift based on the one lead behaviour identified.

If you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance

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