80573 - Assistant Commercial Manager x2
About the Department:
The Ministry of Justice (MoJ) is a major government department, at the heart of the justice system. Responsible for courts, prisons and probation services, we work to ensure sentences are served and offenders are given rehabilitation opportunities to become law-abiding citizens.
You will become part of the team that manages one of the largest and most complex spend profiles in central government. The Commercial and Contract Management Directorate (CCMD) is responsible for coordinating procurement and contract management across the MoJ, its agencies and non-departmental public bodies.
With an annual spend of over £3.5bn a year and responsibility for 1,000 active contracts, all of which are sourced and managed by the Commercial and Contract Management Directorate.
The Commercial and Contract Management Directorate (CCMD), which employs over 200 commercial professionals and is organised into category teams, each with an interesting portfolio of contracts, diverse customers and suppliers to manage. In addition, the MoJ, has systems team, programme management offices, supplier relationship and risk management teams who work across all areas. This role would sit within the Commercial Property team within CCMD.
Scope of the role:
The role(s) will focus on supporting one of the Ministry of Justice’s largest and most ambitious programmes of work to date, the Property Transformation Programme. This exciting and challenging programme seeks to transform and bring the MoJ estate up to date, ensuring it is suitable for the demands of the 21st century use. It will bring together Prisons, Probation and other Arms Lengths Bodies under the same contracts to transform the delivery of Facilities Management (FM) services through modernising the estate and reducing estate running costs. The scope of the Property Transformation Programme includes MoJ Headquarter sites, over 100 prisons in England and Wales and approximately 490 Probation sites.
FM is an organisational function which integrates people, places and processes within the built environment with the purpose of improving the quality of life and the productivity of the core business. The FM provision ensures that, buildings are secure, safe, and fit for or operational use and therefore comply with mandatory and statutory requirements.
The role(s) will be an integral part of the Commercial Team to re-procure the contracts for the FM provision across the estate. With such a varied and vast estate in scope for the Programme, this is a great development opportunity, as you will work across diverse teams, gain valuable insights into the management and delivery of complex procurements, as well as experience a large-scale programme.
- Support and lead as appropriate the end-to-end procurement process, including:
- planning and delivering market engagement;
- co-ordination of the development of the procurement strategies;
- development of tender documentation such as Instructions to Tender (ITT), contract terms, data room development, pricing and technical evaluation methodology;
- developing and monitoring procurement timelines to ensure timely delivery;
- development of understanding of the most effective and appropriate evaluation strategies;
- the tender response period including supplier clarifications;
- evaluation and moderation process;
- planning supplier clarifications and negotiations post ITT period;
- notifying of award and issuing finalised contracts.
- Providing commercial support and guidance to a range of stakeholders across the programme and the wider CCMD property team, ensuring the delivery of the Department’s objectives is informed by commercial best practice.
- Undertake all work in compliance with applicable legislation, Cabinet Office guidance, MoJ processes and procedures.
- Support with the administration of electronic sourcing and management systems to ensure all commercial decisions are evidenced, MoJ obligations around Transparency are carried out, such as contract changes and Contracts Finder updates.
- Engage with and build relationships across a large range of internal and external stakeholders.
- Provide support as required to the wider programme team, in particular the project planning team, with the project plan review and risk management activities.
- Provide administrative support to the PTP Commercial Team where required.
- Relevant commercial & procurement experience with a good understanding of the end-to-end procurement process.
- Strong stakeholder management skills.
- Ability to deliver activities to a high standard, on time.
- Strong written and verbal communication skills.
- Good level of proficiency with Microsoft Office suite of products such as Outlook, Word, Teams and Excel.
- Good data analysis skills and presenting data in a clear and user-friendly way.
- An understanding of public sector procurement principles and legislation.
- Experience within Construction / Facilities Management category environment, or similar.
- An understanding of e-procurement systems such as Jaggaer and AWARD.
- Working towards or a willingness to work towards MCIPS.
Application form stage assessments:
You will be required to submit a Statement of Suitability and CV, which should outline your experience and skills against the essential and desirable criteria listed above.
An initial sift will be performed based on the following elements:
- Statement of Suitability (Max 750 words);
If shortlisted, you will be invited to an interview and will be assessed on the selected success profile elements at the interview stage. Please ensure you have a valid proof of ID that has your photo on it (passport, BRP, driving licence etc) at the interview.
There is one interview stage for this vacancy and as part of the interview process you will be required to provide evidence of the following at HEO level together with technical skills and experience.
The Civil Service Success Profiles Framework sets out the standard skills, knowledge, behaviours and strengths that all civil servants are expected to meet. As part of this process we will be testing you on the following:
- Communicating and Influencing
- Delivering at Pace
- Making effective decisions
- Working together
- Managing a Quality Service
As part of the interview, we will test your experience specifically in relation to procurement. This will include those areas as outlined in the key responsibilities, essential and desirable criteria above.
Strengths may also be assessed at interview.
Please use STAR approach to structure your examples.
Situation – Describe the situation you found yourself in and what happened.
Task – The Hiring Manager will want to understand what you tried to achieve from the situation that you found yourself in.
Action – What actions did you take and how did you do it. Make sure to use “I”, not “we” to explain how your actions lead to a result.
Result – Use facts and statistics to demonstrate the results that your actions produced. Explain whether it was a successful outcome, and if not, what you learned from the experience.
Further information on the Success profile elements can be found on Success Profiles - GOV.UK (www.gov.uk)
Salary and benefits are as advertised for this post. Successful candidates at the interview stage of the process, will be offered the position at the advertised starting scale for this post. New entrants are expected to join on the pay minimum. Higher starting salary and / or Recruitment & Retention Allowance (RRA) may be available for successful candidates with exceptional skills and experience. Salaries are reviewed on annual basis and amended in accordance with HR policy and aligned to individual performance.
The specialist allowance applies to suitably qualified candidates (CIPS, World CC etc). We will consider applications from non-qualified candidates, who are willing to develop and work towards a recognised qualification to meet the full requirements of the role. Further details can be provided during the recruitment process.
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.
All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
The MoJ offers a range of benefits:
Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.
There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
- For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
- To Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am - 6pm) or e mail Mojemail@example.com);
- To Ministry of Justice Resourcing team (firstname.lastname@example.org);
- To the Civil Service Commission (details available here)
The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.
You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.
We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.
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To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.