81038 - Regional Security, Health & Safety and Fire Safety Officer

£32,827 - £35,678
1
12 Months
North East
Barnsley , Bedlington , Beverley , Bradford , Darlington , Doncaster , Durham , Gateshead , Grimsby , Harrogate , Huddersfield , Hull , Leeds , Middlesbrough , Newcastle , Newton Aycliffe , North Shields , Peterlee , Scarborough , Sheffield , Skipton , South Shields , Sunderland , Wakefield , York
Barnsley County, S70 2EW, Barnsley Magistrates, S70 2DW, BEVERLEY MAGISTRATES BEVERLEY, HU17 9EJ, BRADFORD AIT BRADFORD, BD3 7BH, BRADFORD COMBINED BRADFORD, BD1 1JA, BRADFORD MAGISTRATES BRADFORD, BD1 1JL, Darlington County, DL3 7RL, DARLINGTON MAGISTRATES DARLINGTON, DL1 1RU, Doncaster County, DN1 3BT, DONCASTER CROWN DONCASTER, DN1 3HS, Doncaster Magistrates, DN1 3HT, Durham County, DH1 3RG, DURHAM CROWN DURHAM, DH1 3HW, Gateshead Magistrates, NE8 1DT, GREAT GRIMSBY COMBINED GREAT GRIMSBY, DN31 1HX, Grimsby Magistrates, DN31 1PE, Harrogate County, HG1 1EL, HARROGATE MAGISTRATES HARROGATE, HG1 1LS, Huddersfield County, HD1 2RR, HUDDERSFIELD MAGISTRATES HUDDERSFIELD, HD1 2NH, HULL & HOLDNESS MAGISTRATES HULL, HU1 1RD, LEEDS COMBINED LEEDS, LS1 3BG, LEEDS EMPLOYMENT TRIBUNAL LEEDS, LS1 5ES, LEEDS MAGISTRATES LEEDS, LS1 3JP, MIDDLESBROUGH TEESSIDE COMBINED MIDDLESBROUGH, TS1 2AE, MIDDLESBROUGH TEESSIDE MAGISTRATES MIDDLESBOROUGH, TS1 2AS, NEWCASTLE COMBINED NEWCASTLE UPON TYNE, NE1 3LA, NEWTON AYCLIFFE MAGISTRATES NEWTON AYCLIFFE, DL5 5RT, NORTH SHIELDS AIT NORTH SHIELDS, NE29 6AR, North Shields County, NE29 6AR, North Shields North Tyneside Magistrates, NE30 1AG, NPS SHEFFIELD MAGISTRATES COURT SHEFFIELD, S3 8LU, Peterlee Magistrates, SR8 1QR, Scarborough County, YO11 2JS, SCARBOROUGH MAGISTRATES SCARBOROUGH, YO12 7AE, SHEFFIELD COMBINED SHEFFIELD, S3 8PH, SHEFFIELD FAMILY COURT HEARING CENTRE SHEFFIELD, S3 8PH, Skipton County, BD23 1EH, SKIPTON MAGISTRATES SKIPTON, BD23 1HU, SOUTH EAST NORTHUMBERLAND MAGISTRATES BEDLINGTON, NE22 7LX, South Shields County, NE33 1RG, South Shields South Tyneside Magistrates, NE33 1RG, Sunderland County, SR1 1RB, Sunderland Magistrates, SR1 3AW, WAKEFIELD CIVIL JUSTICE CENTRE WAKEFIELD, WF1 2QN, York County, YO1 9WL, YORK HOUSE LEEDS, LS1 2ED, YORK MAGISTRATES YORK, YO1 9RE, Newcastle-Upon-Tyne CFCTC, NE1 8QF
HEO
HEO
Permanent
Full Time, Part Time, Part Time/Job Share, Flexible Working
Operational Delivery, Health and Safety

HM Courts and Tribunals Service

Directorate: North East Regional Support Unit

Job Title: Regional Security, Health & Safety and Fire Safety Officer

This is a general job description covering a number of duties. It is not expected that each post holder will be responsible for the full range of duties.

Pay Span or equivalent:  Grade HEO

Background

HM Court and Tribunals Service is an agency of the MoJ and provides the supporting administration for the judiciary across England and Wales.  It delivers services to the public directly in court and tribunal buildings, remotely via business centres and some limited services via the internet.

The Reform Programme is a once in a generation opportunity to transform the entire HM Courts and Tribunals Service, enhancing the provision of a world-class justice system, in a manner that provides an improved user experience at reduced cost to the taxpayer. This will contribute to consolidating the UK’s position at the forefront of an increasingly competitive international legal market as well as ensuring access to justice for all.

There will be high expectations of all staff regardless of the job they do and the need for more robust performance management. The organisation will be adopting new ways of working to ensure that it focuses on just that which is essential.

HEO staff will need to display a commitment to four key principles: Continuous change, LEAN principles, managing uncertainty and improving performance. All those appointed to new roles in HMCTS must be wholeheartedly committed to these principles and evidence this in their application.

Overview

HMCTS is a continually changing organisation. Strong leadership is a critical element in this being successful. As a leader within HMCTS the jobholder must provide clear direction and focus, visibly championing the changes which deliver greater efficiencies. HMCTS Executive team expects all leaders to operate in a culture of openness and honesty, demonstrating a commitment to change through involvement and empowerment, and by delivering results.

The key purpose of the role is to:

  • To advise and assist the Head of the Regional Support Unit and Delivery Director on security, health and safety and fire safety matters to ensure that the Region complies with HMCTS’s operational and legal requirements
  • To provide real time advice, support and guidance to Cluster Managers and their staff to enable compliance with HMCTS’s security and safety policies and requirements
  • To ensure that minimum security and safety standards are complied with and all areas of significant risk and vulnerability are brought to the attention of local management and escalated if appropriate
  • To monitor and promote all security and safety activities within the Region, including providing support for specific threats, risks and incidents

Key responsibilities

Operations

•    Advise and support regional staff, Cluster Managers and their staff on security matters and, where appropriate identify, lead and review elements of security, including risks faced, threats received and management of operational security matters within the region against the national framework.

•    Advise and support regional staff, Cluster Managers and their staff on fire safety matters and, where appropriate, identify, lead and review elements of fire safety, including risks faced and management of compliance with fire safety legislation within the region.

•    Advise and support regional staff, Cluster Managers and their staff on health and safety matters and, where appropriate identify, lead and review elements of health and safety created by the undertakings of HMCTS, including risks faced and legislative compliance.

•    Provide input into national security, fire safety and health and safety policies and arrangements and ensure effective dissemination and monitoring of the implementation of business-relevant guidance that supports the operational security and safety needs of HMCTS.

•    Support HMCTS Security and Safety at regional level to ensure that appropriate assurances are incorporated into the region’s assurance framework and reported to the National HMCTS Security and Safety Committee.
•    Advise, support and where appropriate undertake incident and accident investigations of significant events which take place within the region, producing lessons learned and providing the appropriate level of support to court staff to ensure future incidents are mitigated against.
•    Monitor the Security and Safety performance of TFM providers and contractors in premises and work with HMCTS Property Directorate and Procurement and courts and tribunals to ensure compliance with HMCTS’s security and safety policies and arrangements.
•    Provide, where appropriate, and arrange/facilitate training on security and safety matters, including the delivery of the Fire and Incident Control Officers training, and maintain accurate, up to date records of trained officers throughout the region.
•    Develop, review and monitor the training requirements for the region, which will include ensuring compliance with the HMCTS policy training schedules, as well as delivering Fire and Incident Control training as and when appropriate.

Managing Casework    

•    Advise and assist managers and operational staff on security and safety risk assessments (security self assessments, generic risk assessments, safety inspections and fire risk assessments) for staff, visitors and premises ensuring that security and safety risks are identified and evaluated regularly at the appropriate level and drive efficiencies by sharing significant findings and best practice across the region; and
•    Provide input into analysing and progressing personal injury claims, managed by HMCTS Security and Safety, made against HMCTS, ensuring the reputation of the agency is maintained.
•    Provide input into analysing and progressing workplace reasonable adjustments and bespoke applications for reasonable adjustments, managed by HMCTS Security and Safety, under the HMCTS Access to Work scheme.
•    Manage a full programme of building and management system inspections and audits to check compliance with security and safety policies and legislation, ensuring that each building’s arrangements are reviewed at least once every three years or sooner should the risk dictate.
•    Analyse, review and monitor action plans and the implementation thereof and quarterly self assessment reports arising from the above inspections/audits and policy requirements, ensuring that targeted advice, guidance and support is provided at local level where appropriate.
Analysis
•    Identify and provide input into the setting of security, health and safety and fire safety compliance targets for the region against the backdrop of the national security and safety targets.
•    Lead and produce the processes for reporting against these targets
•    Produce monthly and quarterly trend analyses of security and safety incidents and accidents for consideration within Region and contribute to the national trend analysis.
•    Initiate local security and safety initiatives to resolve and mitigate against security and safety risks.

Communicating with the public, the judiciary, other court & tribunals users and representatives of other agencies and organisations    

•    Advise and support managers and staff on general security and safety issues as well as specific security threats, safety risks or incidents and accidents.
•    Lead as the first “specialist” point of contact on region for all security and safety matters with staff, judicial office holders, justice stakeholders and others when matters are beyond the competency of local staff and managers.
•    Initiate, promote and improve security and safety education and awareness to operational staff and stakeholders at regional and cluster levels.
Representation    
•    Act as professional support for the Region’s Health and Safety Committee and any other Committee arrangements so determined by the region.
•    Lead, at a national forum, on the security and safety needs and requirements of your region to ensure that best practice is identified and shared with other officers and ensuring that the operational requirements of HMCTS are met.
•    Represent and provide input into the security and safety needs of the region with HMCTS Property/TFM providers for local/ regional projects which have security and safety implications.
•    Represent and where appropriate resolve security and safety matters with regional stakeholders, such as the DTUS, CPS and Probation Service on matters affecting the region.  Where necessary, identify national implications and assist HMCTS Security and Safety to review central policy and arrangements.
•    Represent HMCTS Security and Safety at regional level
•    Lead on the escalation of all significant Regional issues to HMCTS Security and Safety and provide in put into the central team to ensure the operational implications are fully considered.

Specialisms    

•    Assist HMCTS Security and Safety, the Delivery Director and Head of the Regional Support Unit to embed the security and safety policies and procedures. This will include:
-    Disseminating security and safety policies and guidance and working to implement these effectively throughout the region; and
-    Monitoring compliance, whilst providing targeted support and guidance in identified areas of vulnerability and non-compliance 

•    Administering systems and processes for measuring operational compliance with relevant security and safety policies

•    Identify and investigate incidents relating to security and safety and draft relevant reports for review by management; and

Accountability    

Reporting to the Head of RSU within the Regional Support Unit.

Other duties

The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.

Skills & Qualifications

The successful candidate must be willing to undertake the following:

  • Fire Risk Assessment Course (PAS79)
  • NEBOSH Certificate (specialist H & S qualification)
  • SC – security clearance
  • CPNI (Centre for the Protection of National Infrastructure)
  • DSE Advanced Assessor (display screen equipment)

Location of Post

The post holder will primarily cover across Cleveland Durham and Northumbria, Humber and South Yorkshire and North and West Yorkshire areas.  There will be a requirement to work and travel across the North East.

The base location can be flexible.

Civil Service Behaviours

Behaviours are the actions and activities that people do which result in effective performance in a job.

The Civil Service has defined a set of behaviours that, when demonstrated, are associated with job success. Civil Service Behaviours are specific to the grade level of the job role.

It is important to remember that recruiting managers will choose a selection of behaviours which are best suited to the specific job role. You will not be asked to demonstrate all Civil Service Behaviours for one role.

The examples of the behaviours are designed to give an overview of what is expected of individuals at each level. There is no expectation that all individuals will need to demonstrate every part of each example to be successful.

Seeing the Big Picture

Understand how your role fits with and supports organisational objectives. Recognise the wider Civil Service priorities and ensure work is in the national interest.

Changing and Improving

Seek out opportunities to create effective change and suggest innovative ideas for improvement. Review ways of working, including seeking and providing feedback.

Making Effective Decisions

Use evidence and knowledge to support accurate, expert decisions and advice. Carefully consider alternative options, implications and risks of decisions.

Leadership

Show pride and passion for public service. Create and engage others in delivering a shared vision. Value difference, diversity and inclusion, ensuring fairness and opportunity for all.

Communicating and Influencing

Communicate purpose and direction with clarity, integrity and enthusiasm. Respect the needs, responses and opinions of others.

Working Together

Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources and support.

Developing Self and Others

Focus on continuous learning and development for self, others and the organisation as a whole.

Managing a Quality Service

Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.

Delivering at Pace

Take responsibility for delivering timely and quality results with focus and drive.

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.

All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Interviews expected week commencing 11th December 2023. Interviews to take place via Microsoft Teams.

20/11/2023, 23:55 hours.

If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com Please quote the job reference - 81038.

To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why. 

For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

If you do not meet the above requirements, you may still be considered if, for example:

  • You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
  • You were studying abroad
  • You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.


Application form stage assessments

Behaviours
Making Effective Decisions - 500 word limit
Managing a Quality Service - 500 word limit
Delivering at Pace - 500 word limit
Communicating and Influencing - 500 word limit
Experience
Statement of Suitability - 500 word limit

Interview stage assessments

There is 1 interview stage for this vacancy.
Behaviours
Making Effective Decisions
Managing a Quality Service
Delivering at Pace
Communicating and Influencing
Strengths may also be assessed at interview but these are not shared in advance.
Any candidate who has been assessed as being appointable to the role they applied for may be offered a similar, lower grade role, if one is available. Furthermore, any candidate who has just missed meeting the criteria for a particular role, may be appointed to a similar role at a lower grade if such a role is available, and if they have been assessed as meeting the criteria for the lower grade role. These appointments will also be made in merit order.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.

This job is broadly open to the following groups:

· UK nationals

· nationals of the Republic of Ireland

· nationals of Commonwealth countries who have the right to work in the UK

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

This Vacancy is closed to applications.