81472 - Assistant Management Accountant

The national salary range is £27,223 - £28,613, London salary range is £31,169 - £32,760. Your salary will be dependent on your base location
3
12 Months
National
National
NATIONAL
Please note: Some of our MoJ Office locations, such as our Liverpool Justice Collaboration Centre, require higher levels of National Security Vetting. The MoJ is working to open more Justice Collaboration Centres and Justice Satellite Offices over time. Click here to learn more about where our currently open Justice Collaboration Centres and Justice Satellite Offices are, to identify where you may be based and understand National Security Vetting requirements of each location.
EO
EO
Permanent
Full Time
Finance

Job Title/ Position        Assistant Management Accountant – MA Operations

Grade    EO

Number of Vacancies    3

Business Group    Management Accounting Centre of Excellence

Directorate    Financial Management and Control

Location    National possible travel requirements to London

Hours    37

Post Type     Permanent

Role Type/ Team    Finance

Ministry of Justice an Inclusive Employer

We recognise the challenges that people with (multiple) protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer of choice and ensuring equity of opportunity for all. We welcome the unique contribution diverse applicants bring in terms of their culture, ethnicity, race, nationality or national origin, age, sex, gender identity or expression, religion or belief, disability status, sexual orientation, educational or social background or any other factor. To find out more about how we champion diversity and inclusion in the workplace please visit https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity

Overview

•    The Ministry of Justice (MoJ) sits at the heart of public service delivery and the government’s wider social reform agenda, working to protect and advance the principles of justice. The department has been at the forefront of the Government’s wider efficiency agenda making our finance roles an exciting and challenging opportunity.
•    The MoJ Management Accounting Centre of Excellence team sits within the Financial Management and Control Directorate and supports the department by providing a centralised, professional service to the department and individual business areas, adhering to the key principles in Managing Public Money, the Estimates Manual, the Spending Controls Framework and Budget Holder Responsibilities. It supports all MoJ operational Agencies, Arms-length Bodies (ALBs) and Head Quarter (HQ) functions (resource budget ~£10bn, capital budget ~£1.7bn) in providing robust, timely and transparent management accounting services. 
•    The MoJ Management Accounting Centre of Excellence works with other Finance teams, including the Finance Business Partnering teams, to provide a high-quality finance service to the department. The teams have recently been structurally separated with clearly defined roles and responsibilities but must work closely together to deliver an effective end-to-end process of data extraction, analysis, reporting, insight and advice.
•    The MoJ Management Accounting Centre of Excellence will promote and maintain best practice in management accounting, business intelligence, data integrity and visualisation, reporting from a standard suite that is tailored where necessary. It will also seek to exploit new and existing technology as an enabler to delivering more efficient services and focus on streamlining and optimising processes.

Role Summary 

Management Reporting EOs are responsible for analysis of the ledger to understand the financial position and supporting the team to produce financial reports.

•    This is an assistant management accountant role within one of the operational MA teams within the MoJ Management Accounting Centre of Excellence.  The postholder will need to be flexible in their approach as they may be asked to support one or more of the MoJ agencies (e.g. HM Prisons & Probation (HMPPS), Legal Aid Agency (LAA), Criminal Injuries Compensation Authority (CICA), Office of the Public Guardian), or one or more of the Finance Operating Model ALBs (e.g. Parole Board (PB), Youth Justice Board (YJB), Judicial Appointment Commission (JAC), Independent Monitoring Authority (IMA), or MoJ HQ functions, or MoJ HQ function(s).
•    This role offers a great opportunity to become part of the MoJ Management Accounting Centre of Excellence and contribute to its’ continued development. It is a team constantly evolving, working towards its’ vision which is: ‘A Centre of Excellence, recognised for delivering high quality financial management and insight to our customers, by a respected capable team which constantly strives to reform and improve in order to add value’.

The primary purpose of the role is to support the Management Accounting Centre of Excellence in providing a time critical management accounting function for the MoJ.

The post holder will be responsible to the Management Accountant for ensuring all monthly, quarterly and annual accounting processes are correctly carried out to MoJ published timescales. 

The post holder will be part of a geographically dispersed team.  There are no line management responsibilities.

Typical Role Responsibilities

Key responsibilities are aligned to the Government Finance Function’s six key objectives, which are represented in the MoJ Finance Function objectives. The post holder will be required to undertake the duties and responsibilities described below.

Getting the Basics Right
•    Responsible for providing time critical monthly, quarterly and annual management accounts – at local cost centre (CC)/allocated area - meeting local and published timetables.  This includes the monthly management accounting cycle and production of quarterly schedules.
•    For local CC and allocated areas of responsibility, responsible for the intelligent processing/posting of journals (Including the production of robust accruals) and uploading of budgets/ forecasts in accordance with local and MoJ published timetables. 
•    Collaboration with colleagues and manager to ensure adherence to MoJ and HM Treasury policies and guidelines (journal policy, finance manual, Managing Public Money).
•    Administer the functional mailbox to a high level, ensuring timely and quality responses.
•    Ensure a strong partnership is developed and maintained with all Stakeholders (Finance Business Partners, the Business, Shared Services (SSCL)) to support organisational performance and delivery of plans. 

People and Capability
•    Actively engage in management of your performance, including touchpoint conversations with your manager and reward and recognition policies 
•    Promote diversity, inclusion and equality of opportunity, respecting difference and external experience.
•    Take personal responsibility for your learning and development by actively engaging in learning opportunities through the MoJ Professionalism and Capability Centre of Expertise and researching L&D options for inclusion in development plans.

Operating Model
•    Support the Future Finance Programme’s priorities: understand how you and your team feed into them through engagement in working groups, updates and team discussions.
•    Support managers and the senior team in implementation of new ways of working, adopting smarter processes. Engage in continuous improvement through regular review and sharing of ideas to support improved ways of working.
•    Deliver a consistent and resilient level of service delivery working in collaboration with peers across the MA team.  Support peers during periods of absence to ensure business continuity.

Finance Insight
•    Challenge and influence decision making at local cost centre level/allocated area through analysis, interpretation and insight of key management information (regular reviews and monitoring of expenditure, both resource and capital, suspense accounts / balance sheet) to inform forecasting; make effective use of data cubes and other available reporting and of data gathering to support analysis and build MI.
•    Responsible for ensuring information flow/sharing between the Business/FBPs and MA team is timely and relevant informing accurate accounts. 
•    Ensure actuals are represented by evidence-based accruals – through regular monitoring and review.

Trusted Advisor
•    Act as an expert, providing advice and guidance to users, problem solving and sharing of knowledge and providing support to the Business in activities impacting on the accounts (e.g. offender finance). 

Planning & Performance
•    Understand financial risks and opportunities, highlighting areas of non-compliant accounting or third-party practices to line managers and stakeholders (e.g. Compliance Team, FBP group) as required, ensuring an accurate picture is incorporated within the wider MoJ accounts. 

Other duties
The post holder will be required to work flexibly and undertake other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post. This may also include working closely with other MoJ Finance staff to develop solutions/problem-solve, engaging in project work to drive financial improvements.

Entry Routes 
Suitable for staff with the required skills and / or experience from within or outside Finance

Within Finance  
This role may be suitable for individuals with the required numeracy and data analysis skills, an interest in financial reporting and who are considering joining the finance profession.

From Outside Finance
This role may be suitable for individuals with the required numeracy and data analysis skills, an interest in financial reporting and who are considering joining the Finance Function

Progression Routes
Staff in this role typically move into other EO roles in Finance or progress to Management Reporting HEO.

Role Responsibilities/Tasks 

Undertake critical analysis of financial systems to ensure the data is accurate and up to date to facilitate reporting to managers

•    Take responsibility for material journal adjustments and accruals; ensure all adjustments are approved and posted within required timescales
•    Interrogate financial systems to understand trends and changes in month; provide data and insightful commentary in monthly financial reporting
•    Interpret data and format in a way that drives high quality management reporting and decision making
•    Support the team in the production and distribution of financial reports to required timescales, providing accurate, relevant, and timely management information

Behaviours Required 

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

•    Communicating and Influencing
•    Working Together
•    Delivering at Pace
•    Developing Self and Others

Please refer to the Civil Service Behaviours Framework, which can be found here, to complete this application: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/717275/CS_Behaviours_2018.pdf

If we receive a large volume of applications, we reserve the right to conduct the sift based on one lead behaviour. The chosen lead behaviour for this campaign is Working Together

In addition to Civil Service Behaviours identified above, to assess the candidate please provide further details below:

•     A Statement of Suitability is required consisting of a maximum of 250
•    CV

Interpersonal Skills 

Ability to work with stakeholders effectively to ensure delivery of outputs

•    Communicate with the team to ensure deadlines are met and everyone is kept informed of successes/risks

Professional Skills 

Key for Levels of Professional Skills
•    A = Awareness
•    W = Working
•    P = Practitioner
•    E = Expert

Professional Skills  -  Level

Numeracy  -  P
Data Analysis  -  P
Excel Skills -   P
Drafting Skills  -  W
Interrogation of Technical Systems -   P
Basic Finance Skills  -   W

Qualifications 

Recommended:
•    Level 4 qualification with AAT, CCAB or CIMA or equivalent

Travel

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working.  Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

Applicants are advised to access the JCC/JSO office map, which is updated whenever a new JCC/JSO site opens, to determine potential travelling times and distances to MoJ locations before applying for a job.

Application Process

To apply please complete the online application form. Applications will be sifted by a panel who will look at the Civil Service Behaviour framework and what is evidenced in your application. Should many applications be received, an initial sift may be conducted using the lead behaviour, Working Together

Candidates who pass the initial sift may be progressed to a full sift or progressed straight to interview. Applicants will be expected to demonstrate the essential role requirements within the application behaviour responses.  

Candidates who are successful following the sift process will be invited to interview, where the behavioural elements and strengths will be tested further alongside other elements of the post. Further details will be provided to shortlisted candidates in advance of the interviews.

Training 

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks 

The opportunity to join employee run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual, and transgender employees.
For further information please feel free to contact Ilona.skinner@justice.gov.uk

In addition to salary, a pensionable, non-contractual specialist allowance will be applied to this role. Specialist allowances apply to certain roles only, are non-transferable to other roles and are subject to annual review

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.

All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Expected January

28/11/2023, 23:55 hours.

If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com Please quote the job reference - 81472.

To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why. 

For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

If you do not meet the above requirements, you may still be considered if, for example:

  • You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
  • You were studying abroad
  • You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.


Application form stage assessments

Behaviours
Working Together - 250 word limit
Communicating and Influencing - 250 word limit
Delivering at Pace - 250 word limit
Developing Self and Others - 250 word limit
Experience
CV
Statement of Suitability - 250 word limit
A sift based on the lead behaviour, Working Together, may be held if a large number of applications are received. If a large number of applications remain after the initial sift, your application will be progressed to a full sift, where all behaviours will then be considered.

Interview stage assessments

There is 1 interview stage for this vacancy.
Behaviours
Working Together
Communicating and Influencing
Delivering at Pace
Developing Self and Others
Strengths may also be assessed at interview but these are not shared in advance.
Any candidate who has been assessed as being appointable to the role they applied for may be offered a similar, lower grade role, if one is available. Furthermore, any candidate who has just missed meeting the criteria for a particular role, may be appointed to a similar role at a lower grade if such a role is available, and if they have been assessed as meeting the criteria for the lower grade role. These appointments will also be made in merit order.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.

This job is broadly open to the following groups:

· UK nationals

· nationals of the Republic of Ireland

· nationals of Commonwealth countries who have the right to work in the UK

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

This Vacancy is closed to applications.