81862 - Property Directorate- Head of FM Sustainability

The national salary range is £66,314 - £75,810 London salary range is £70,303 - £80,370 Your salary will be dependent on your base location
1
12 Months
National
National
NATIONAL
Please note: Some of our MoJ Office locations, such as our Liverpool Justice Collaboration Centre, require higher levels of National Security Vetting. The MoJ is working to open more Justice Collaboration Centres and Justice Satellite Offices over time. Click here to learn more about where our currently open Justice Collaboration Centres and Justice Satellite Offices are, to identify where you may be based and understand National Security Vetting requirements of each location.
Grade 6
Grade 6
Permanent
Full Time, Flexible Working
Commercial, Environment & Sustainability, Estates, Facilities Management, Procurement and Contracts Management, Programme and Project Management, Property, Senior Leadership

 

Position Head of FM Sustainability

Location National

Band Grade 6

Contract Type Permanent

Role Overview

The Head of FM Sustainability is an exciting leadership role within the Property Transformation Programme (PTP) in the MoJ. The programme will make the biggest changes to the facilities management services in the department in a decade and is recognised as a key vehicle to improve the Sustainability of MoJ’s buildings, land and use of resources. MoJ itself is one of the biggest Government departments, touching the lives of more than a hundred thousand people. The role holder will lead in directing the Property Transformation Programme’s approach to ensuring a sustainable future FM service. They will join the programme’s Senior Leadership team, to fully embed sustainability into the programme itself and its outcomes. Through the membership of this team, they will ensure all PTP strategies, decisions and action planning has oversight and aligns with the sustainability strategy. They will lead the PTP Sustainability Team and work closely with all aspects of the programme and key stakeholders across the MoJ community to leverage work already done and plan and complete future actions. The role holder will help ensure PTP achieves its objectives as well as supports the wider sustainability objectives of the MoJ.

We’re looking for someone who is flexible, intuitive and comfortable taking high levels of volume, speed and complexity in their stride. If you’re someone who can use your experience and skills to support PTPs sustainability ambition, are passionate about sustainability and facilities management, love working across diverse teams, enjoy using innovations and your initiative to solve complex problems and have brilliant persuasion skills - we want to hear from you.

Team Overview

The Head of FM Sustainability will be a key example of MoJ’s sustainability strategy to embed sustainability in all we do; assigned to the Property Transformation Programme by the Climate Change and Sustainability Unit. With this you will benefit from joining both an exciting and extensive programme environment, as well as a mature team of sustainability professionals which make up the unit.

The Climate Change and Sustainability Unit is a multidisciplinary Sustainability Team, responsible for the development and delivery of key MoJ sustainability objectives and programmes. The MoJ intends to be a sustainability leader within Whitehall, and as such, seeks high performing and highly motivated individuals to inspire and deliver meaningful environmental improvements. The unit work collaboratively across our areas of expertise to deliver positive environmental outcomes across a large range of themes including:

  • Energy management & carbon reduction in line with net zero carbon ambitions
  • Meeting the Greening Government Commitment targets (GGCs)
  • Waste management and circular resource models
  • Water efficiency
  • Sustainable construction
  • Sustainable procurement
  • Sustainable travel
  • Climate Change Adaptation
  • Biodiversity protection and enhancement.

The Sustainability Team is also responsible for embedding environmental sustainability across MoJ, its agencies (including prisons, courts and probation centers) and its Arm’s Length Bodies. This includes the department’s policy making, operations, finance, governance, estates and commercial activity. Working in a large and diverse organisation presents the team with huge scope to deliver national scale sustainability leadership.

The Property Transformation Programme, also sitting in the Property Directorate with the CCSU is the most extensive programme of work undertaken by the MoJ, covering the prison estate, the probation estate and HQ offices. The primary goal will be to create a singular FM model which can be applied across the estate. It will deliver FM Services fit for the 21st Century, bringing the service up to date and prepared for future compliance obligations, while enhancing it with new technology and systems to increase efficiency and benefits.

The PTP sustainability team is a small team including Sustainability professional as well as project management resource.

Directorate Overview

The Climate Change and Sustainability Unit and Property Transformation Programme both sit within in the MoJ Property Directorate. The Property Directorate is a customer focused organisation that exists to enable our customers to perform to their very best.  We do this by providing high quality, easy to use services, and working environments that our customers want to work in, which support them to deliver their individual outputs efficiently.  Our job is to manage one of the most diverse and complex estates in Government – hosted by the Ministry of Justice (MoJ).  As of 2 April 2021, the Prisons Maintenance Group (or PMG) join MoJ Estates Directorate and the team receives a new title, MoJ Property.   This change will align us with our Profession – the Property Profession - and brings together a property portfolio including Prisons, Probation, and MoJ HQ and Arm’s Length Bodies.  We also provide property services on behalf of the Home Office.

MoJ Property provides specialist services including facilities management, health and safety, fire safety and security, technical design expertise, and sustainability.  We also have business management teams who support the entire Directorate and each of our partners is supported by account management teams.  We are responsible for a great deal - our portfolio consists of properties valued at £8.5bn for the MoJ alone.  We are part of the Government Property Profession (GPP) and through active membership and engagement we will work with the Office of Government Property to develop the maturity of the profession and encourage our people to join the GPP. We continue to build our capability through training and recruitment, aspiring to be the best that we can be as individuals and as a directorate.

We continue to deliver new ways of working across our portfolio – leading on the scale and pace of activity for central government – proposing ways to achieve, and then providing more dynamic and flexible workspace, while driving down the cost of the estate.

Job Description, Duties and Responsibilities –

The role holder will lead in directing the Property Transformation Programme’s approach to ensuring a sustainable future FM service. The UK government has pledged through the Environmental Improvement Plan to achieve 10 complementary environmental goals. Our Property Transformation Programme is key to the MoJ contribution to these goals, as well as deliverables set out in the Greening Government Commitments  and many other policy and strategy areas.

Sustainability is a key element of PTPs Golden Thread – consisting of a common set of themes present across various levels across Government and Departmental Policy. PTP forms a key delivery vehicle of the MoJ’s Environmental Sustainability in Facilities Management: Strategy and Approach, which is comprised of four key areas:

  • Sustainable operation and maintenance of our estate
  • Sustainable behaviour and capability
  • Sustainable operating model and contract design
  • Sustainable supply chains

PTP will help deliver in these areas via:

  • Targeted Requirements and KPIs
  • Internal Education
  • Continuous Improvement

The role is responsible for numerous dependencies and standalone activities of the four established projects and supporting programme workstreams.

Examples include but are not limited to;

  • the oversight of environmental assessments to inform economic analysis of options in the OBC,
  • ensuring the OBC and related activity fully articulates the crucial role that the programme and its deliverables play in the future sustainability of MoJ estate,
  • ensuring service requirements reflect all statutory and policy related environmental requirements considering a rapidly changing landscape,
  • ensuring the ITT designs and content reflect the sustainability strategy and action plan
  • ensuring the projects are aware and are on track to deliver the actions required under the strategy and plan
  • ensuring the PTP delivers its obligations under MoJ's Nature Recovery Plan and Climate Change Adaptation Strategy. Delivery of those plans/strategies are a priority in MoJ's Outcome Delivery Plan (ODP).

Key deliverables/responsibilities

  • Understand and represent the policy positions of MoJ’s Climate Change and Sustainability Unit, identifying and resolving any potential issues
  • Senior leadership team representation, ensuring all decisions are aligned with the sustainability strategy and actions plans
  • Attendance at Programme Steering Committee and Programme Boards
  • Act as subject matter expert in sustainable FM services, drawing on knowledge from other subject matter experts within the Climate Change and Sustainability Unit where required
  • Presenting information clearly to stakeholders i.e., steering committee, senior leadership team, contract managers, specification writers etc.
  • Implement the Environmental Sustainability in Facilities Management: Strategy and Approach in collaboration with key stakeholders
  • Support the development of the current and future PTP business case process by assessing quantifiable and non-quantifiable environmental costs and benefits
  • Actively lead and support the development of relevant documentation e.g., tender documents and specifications
  • Work closely with key stakeholders across the programme to define and implement key performance indicators, based on a scientifically robust evidence base of data.
  • Commission, manage and support environmental work packages delivered by specialist 3rd parties
  • Define and support implementation of appropriate monitoring of the environmental performance of our FM providers
  • Horizon scan for best practice and modern technologies that would improve the environmental impact of FM Service
  • Identify and manage risks, assumptions, issues, and dependencies relevant to the workstream
  • Manage a small team
  • Play an active role in the Property Transformation community to further the sustainability agenda

Expectations of post holder in executing the role

  • We operate in a fast paced and complex environment, so you must be flexible and resilient. A big part of what you will do is influencing and delivery through the programme projects, so you will need to be enabling and inspiring to bring others on board with the vision.
  • You are expected to display a commitment to continuous improvement, leading change, and improving performance. All those appointed to new roles in the teams must be wholeheartedly committed to these principles and evidence this in their application.
  • Strong leadership and sound programme delivery experience are critical elements of this role, as is the ability to prioritise and manage a workload, analyse complex information, present recommendations and make effective decisions.
  • You must provide clear direction and focus, visibly championing the changes which deliver greater efficiencies.
  • The Senior Leadership Team expects all leaders within the team to operate in a culture of openness and honesty, demonstrating a commitment to change through involvement and empowerment, and by delivering results.
  • The role may involve occasional travel to MoJ establishments throughout England and Wales.

Skills and Experience

Essential

  • Good understanding of Government initiatives on sustainability
  • Previous experience in a leading role as part of the development and implementation of a sustainability strategy
  • Experience of leading/managing the sustainability of a facilities management service and delivering outcomes
  • Proven experience of driving organisational behavioural and cultural change
  • Effective stakeholder management skills, including experience of influencing stakeholders who have diverse perspectives.
  • Experience of embedding sustainability principles into new ways of working and design and technology principles
  • A proven record of accomplishment in communicating complex information to a range of audiences via appropriate channels
  • Strong analytical skills and experience of applying scientific knowledge to inform approach and decision making
  • Excellent written and oral communication skills
  • Experience of managing a variety of stakeholders, demonstrate the ability to mitigate between different agendas, resolve conflict and achieve positive outcomes.
  • Tenacity and drive, with a proven ability to resolve problems swiftly and skilfully. Ability to exercise significant judgement to analyse situations and develop innovative approaches, factoring in awareness of the relevant strategy.  
  • Demonstrate commitment to the organisation’s values and behaviours, equal opportunities and diversity, service regulatory frameworks and requirements, responsibilities under Health and Safety, risk management and security, and protection of information.
  • At least 5 years environmental sustainability work including membership of a recognised body or institute status (e.g., MIEMA, CIBSE or similar).
  • Relevant qualification in a Sustainability discipline.

Highly Desirable

  • Membership of the Government Property Profession or Institute of Environmental Management and Assessment (IEMA) or The Chartered Institution of Building Services Engineers (CIBSE) is desirable.
  • Good project and programme delivery experience in the context of improving environmental outcomes for a large organisation
  • A practical working knowledge of the use of ITC packages, e.g., MS Word, Excel and Power Point.
  • Experience in managing supply chain partners deliver sustainable outcomes

Qualifications

  • Relevant qualification in a Sustainability discipline.

Government Property Profession (GPP) Technical Skills

The GPP Framework is aimed at staff working in property or property-related roles and consider property to be their career anchor profession. This usually encompasses posts where professional qualifications and experience are directly relevant to the work being undertaken. However, it is also applicable to those who are currently not qualified property practitioners but wish to make this their profession of choice. Those with a property background at any level are encouraged to register with the GPP, which exists to support property practitioners at all levels.  Details of the GPP Framework can be found at https://www.gov.uk/government/publications/government-property-profession-competency-framework.

This role falls under:

Technical Specialisms & Assurance – Environmental Sustainability: Senior Practitioner and some or all of the following Technical Skills will be tested during the selection process:

  • Sustainable Practice – Level Expert
  • Commercial Acumen – Level Practitioner

Behaviours

We will assess you against these behaviours during the selection process:

  • Leadership
  • Seeing the Big Picture
  • Working Together
  • Making effective decisions

Flexible working hours

The Property Directorate offers a flexible working system in many teams.

Requests for reduced hours contracts will be considered in line with business needs.

We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. We are happy to accommodate any reasonable adjustments you may require during the selection process. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity

The Property Directorate offers flexible working subject to local agreement.

This post is advertised as Permanent & Full Time, part-time applicants will be considered     under job share arrangements. The unit is supportive of and encourages flexible working and compressed hours candidates will also be considered. Non-civil service candidates would typically start on the pay band minimum.

 

 

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.

All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Interview dates to be confirmed

28/11/2023, 23:55 hours.

For further information about the role, please contact matthew.smith13@justice.gov.uk and rhian.thomas@justice.gov.uk 

If you require any other assistance, please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com 

Please quote the job reference - 81862.

Security Clearance (SC)

To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why. 

For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

If you do not meet the above requirements, you may still be considered if, for example:

  • You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
  • You were studying abroad
  • You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.


Application form stage assessments

Experience
Work History
Statement of Suitability - 1250 word limit

Interview stage assessments

There is 1 interview stage for this vacancy.
Behaviours
Leadership
Seeing the Big Picture
Working Together
Making Effective Decisions
Technical Skills
Sustainable Practice – Expert
Commercial Acumen – Practitioner
Strengths may also be assessed at interview but these are not shared in advance.
Additional Assessment(s)
Presentation
Any candidate who has been assessed as being appointable to the role they applied for may be offered a similar, lower grade role, if one is available. Furthermore, any candidate who has just missed meeting the criteria for a particular role, may be appointed to a similar role at a lower grade if such a role is available, and if they have been assessed as meeting the criteria for the lower grade role. These appointments will also be made in merit order.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.

This job is broadly open to the following groups:

· UK nationals

· nationals of the Republic of Ireland

· nationals of Commonwealth countries who have the right to work in the UK

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

This Vacancy is closed to applications.