82271 - Head of Implementation

£58,847 - £66,670
1
12 Months
National
London
102 PETTY FRANCE (MOJ) LONDON, SW1H 9AJ
Grade 7
Grade 7
Permanent
Full Time, Part Time, Part Time/Job Share, Flexible Working
Business Management & Improvement, Knowledge & Information Management

About the Department 

MOJ is one of the largest government departments, employing around 70,000 people (including those in the Probation Service), with a budget of approximately £9 billion. Each year, millions of people use our services across the UK - including at 500 courts and tribunals, and 133 prisons in England and Wales. 

What we do 

We work to: 

  • Protect the public from serious offenders and improve the safety and security of our prisons. 
  • Reduce reoffending. 
  • Strengthen the justice system and deliver swift access to justice. 

We are also responsible for the following parts of the justice system: 

  • courts 
  • prisons 
  • probation services 

We also work in partnership with other government departments and agencies to reform the criminal justice system, to serve the public and support the victims of crime. We are also responsible for making new laws, strengthening democracy, and safeguarding human rights. 

Security and Information Group 

MoJ’s Security and Information Group provides the fundamental building blocks for enabling the Ministry of Justice to deliver its vital services to society securely. We are a highly skilled team of experts working collaboratively across the department, the wider Government Security Group in Cabinet Office, the Public Sector Fraud Authority and other partners to enable the MoJ to function securely, lawfully and transparently. Our key priorities are to deliver against security standards, counter fraud standards and legislative requirements; to identify, manage and mitigate MoJ’s security, data protection, information and fraud and corruption risks, and to provide assurance against those risks. Part of our mission is to up-skill the department so that security and counter fraud becomes second nature to our people and partners. 

Our Vision  

We want the MoJ to be an organisation where security, information and counter fraud matters are everyone’s responsibility, and it is embedded into the culture of the MoJ. We aim to work with teams and upskill them on how to protect themselves, their customers and their data.  

Our Mission 

  • To enable the whole of the MoJ to function securely, lawfully and transparently: 
  • Set standards, policies, guidance and training on security and information matters for MoJ’s people and partners. 
  • Identify, manage and mitigate MoJ’s security and information risks and provide assurance against those risks.  
  • Deliver information management services to the public and MoJ staff. 

Further information can be found at https://www.gov.uk/government/organisations/ministry-of-justice 

JOB PROFILE 

Job Title / Group / Directorate 

Head of Implementation, Information Services Division, Security and Information Group 

Reports To: Robert Evans, Departmental Records Officer, Information Services Division 

Location & Terms of appointment  

This is a permanent national post with a need for reasonable travel to ISD/MoJ locations. Hybrid working arrangements can be considered, and it is expected that the role holder will attend the office at least three times per week. 

Salary and grade 

This is a Grade 7 post. 

New entrants to the Civil Service will be expected to join on the minimum of the pay range.  

Existing Civil Servants will have their salary calculated in accordance with the Department’s pay on transfer / pay on promotion rules. 

Post type: Permanent  

Working pattern: Full time; part time, part time/job share and flexible working may be considered. 

Closing Date: 29 December 2023 

Interviews: To be confirmed at a later stage but expected to be in January 2024. 

Background 

MOJ’s Information Services Division’s (ISD) ensure the right information is provided and accessible to the right people at the right time securely, swiftly and compliantly and to drive trust in MoJ’s services. This is achieved through responding to information requests, managing the MoJ’s information, corporate records and preserving its historic record.  

ISD does this by: 

  • Providing excellent information and records management services to all its customers and stakeholders. 
  • Enabling or directly providing the right access to the right information at the right time and in compliance with legislative timescales. 
  • Providing confident and accurate advice, guidance, comms or training in information management, access, retention, and deletion. 
  • Introducing technology to transform and improve access to information and the services we provide. 

The advertised role is pivotal to ensuring that the department continues to strive for information management excellence. 

Role Purpose   

The Government Security Classification Policy (GSCP) provides an administrative system across Government Departments for the handling of information securely. In 2023 Cabinet Office updated the policy and MoJ is required to ensure it is compliant. This includes its headquarters, Executive Agencies, Arms’-Length Bodies, third-party suppliers and partners. The Head of Implementation will be responsible for driving implementation of the policy across MoJ, providing regular assurance it has been embedded to senior leaders, the Permanent Secretary and Cabinet Office.   

As role holder you will lead the implementation of GSCP across MoJ and ensure this activity remains on track. You will be empowered to determine and take the required action to maintain progress, including setting actions and escalating and managing risks and issues and reporting progress. The project is due to run until mid-2024, at which time MoJ will be required to assure Cabinet Office of compliance as part of the Departmental Security Health Check. Cabinet Office will also be conducting a 6-month implementation review in early 2024. 

On completion of the implementation work associated this project, you will move onto delivering other key priority projects within the division, to meet departmental objectives.  This may include leading the delivery of business change as part of projects being managed under the MoJ’s Information Wise Strategy and Digital Records Roadmap which will implement technical functionality and associated business change across MoJ’s to drive improved information management outcomes for MoJ staff and customers. 

As project work is dynamic in its resource demands, you will be expected to take on other work commensurate with the grade, where required.  It is therefore important that you are flexible in both your approach and willingness to engage in a wide range of challenging and interesting work to meet business priorities.  Experience of proactively managing multiple priorities and stakeholder demands and working within a complex environment, whilst ensuring successful delivery of quality projects to timescales, is essential. 

You will have exceptional stakeholder engagement and relationship management skills as you work with colleagues across MoJ to ensure they take the relevant steps to be compliant with the updated GSCP. You will also have experience of working directly with senior stakeholders and will regularly engage them and their teams by providing high-quality updates on implementation progress and assurance of compliance.   

You will develop tailored communications products alongside centrally produced artefacts to raise awareness of the updated policy and set out actions that everyone will need to take. You will also own and develop other project artefacts such as a stakeholder engagement strategy and communications plan, project plans and RAID logs.  It is therefore essential that you have project management and stakeholder engagement skills and experience of successfully delivering tangible improvements and positive change. 

You will also work closely with colleagues working on digital projects, embedding policy compliance into plans for digital transformation. 

Main Activities / Responsibilities 

The job holder will be required to undertake the following duties and responsibilities: 

  • Lead GSCP implementation activity and Microsoft 365 labels minimum viable product projects and necessary associated business engagement and change activities across the department to deadline ensuring the projects remain on track and benefits are realised. 
  • Provide assurance to senior stakeholders via relevant boards or through written papers and oral briefing/presentations. 
  • Develop communications and engagement strategy and work with engagement lead to develop high quality products for use across the department to drive and embed change. 
  • Chair stakeholder meetings and conduct ad hoc engagement. 
  • Own and develop project and business change artefacts and processes. 
  • Provide expertise on GSCP to digital projects including MoJ’s Digital Records Roadmap project. 
  • Other work commensurate with grade, as and when required. 
  • There may also be opportunity for line management responsibilities, which will be agreed following a successful appointment. 

Person Specification 

Essential skills/experience: 

  • Business change 
  • Stakeholder engagement/management 
  • Leadership 
  • Excellent communication and presentation skills 
  • Excellent drafting skills 
  • Project management 

Desirable skills/experience: 

  • Policy implementation 
  • Information or records management experience including within the Microsoft 365 environment. 

Behaviours: 

Key behaviours required for the role include: 

  • Changing & Improving 
  • Delivering at Pace 
  • Communicating and Influencing 
  • Leadership 

Application 

CV (maximum of two A4 pages) and a statement for each behaviour against the essential and desirable experience – the statements being no more than 250 words. 

Application form stage assessment:  

  • Changing & Improving – 250 word limit 
  • Delivering at Pace – 250 word limit 
  • Communicating and Influencing – 250 word limit
  • Leadership – 250 word limit 

Dependent on volumes of applications received the sift stage may be based on the lead behaviour, which is Changing and Improving. 

Behaviours and strengths will be tested at interview stage.

Your application will be reviewed and sifted against the Person Specification above by a diverse panel.  

Successful candidates who meet the required standard will then be invited to a 1-hour panel interview held via video conference. 

If you are interested in applying for this role or would like to speak to someone about it then please contact Melinda Molnar, Information Services Division, by emailing melinda.molnar@justice.gov.uk. 

Further Information 

Please review the following Terms & Conditions which set out the way we recruit and provide further information related to the role. 

If you have any questions, please feel free to contact melinda.molnar@justice.gov.uk. 

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.

All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

To be confirmed at a later stage, but expected to be in January 2024.

29/12/2023, 23:55 hours.

If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com Please quote the job reference - 82271.

To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why. 

For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

If you do not meet the above requirements, you may still be considered if, for example:

  • You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
  • You were studying abroad
  • You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.


Application form stage assessments

Behaviours
Changing and Improving - 250 word limit
Delivering at Pace - 250 word limit
Communicating and Influencing - 250 word limit
Leadership - 250 word limit
Experience
CV
A sift based on the lead behaviour, Changing and Improving, may be held if a large number of applications are received. If a large number of applications remain after the initial sift, your application will be progressed to a full sift, where all behaviours will then be considered.

Interview stage assessments

There is 1 interview stage for this vacancy.
Behaviours
Changing and Improving
Delivering at Pace
Communicating and Influencing
Leadership
Strengths may also be assessed at interview but these are not shared in advance.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

This job is broadly open to the following groups:

· UK nationals

· nationals of the Republic of Ireland

· nationals of Commonwealth countries who have the right to work in the UK

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

This Vacancy is closed to applications.