82904 - Business Continuity Validation Officer

The national salary range is £32,827 - £35,678, London salary range is £37,174 - £40,403. Your salary will be dependent on your base location
1
12 Months
East Midlands, East of England, London, National, North East, North West, Scotland, South East, South West, Wales, West Midlands, Yorkshire and the Humber
National
NATIONAL
Please note: Some of our MoJ Office locations, such as our Liverpool Justice Collaboration Centre, require higher levels of National Security Vetting. The MoJ is working to open more Justice Collaboration Centres and Justice Satellite Offices over time. Click here to learn more about where our currently open Justice Collaboration Centres and Justice Satellite Offices are, to identify where you may be based and understand National Security Vetting requirements of each location.
HEO
HEO
Permanent
Full Time, Part Time/Job Share, Flexible Working
Business Management & Improvement, Other

We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice.
The role location is advertised as ‘national.’ In practice this will mean basing yourself within a MoJ Justice Collaboration Centre, Justice Satellite Office, or London HQ site.
We offer flexible working subject to local agreement.

About the Department

The Ministry of Justice (MoJ) is a major government department, working to protect and advance the principles of justice. One of the largest government departments, we employ around 70,000 people, with an annual budget of approximately £9 billion. Each year, millions of people use our services across the UK – including at around 500 courts and tribunal centres, and 123 prisons in England and Wales. We are making a difference, and you could be part of it.


About the Team

The Departmental Operations Centre (DOC) operates across the entire department, as well as working with other government departments, to deliver high quality business continuity (BC), resilience, and crisis management work – all of which help to make the department and our services stronger.

This role sits within the DOC’s Corporate Business Continuity Team. The team’s work ensures that MoJ’s critical services can withstand unexpected shocks and disruption. They work with colleagues responsible for the operation of prisons, courts, probation, and headquarters functions – as well as directly supporting ministers, the Permanent Secretary and Executive Committee. In addition to the day-to-day work, the team are also trained to support the department’s response to crises and incidents – which will often see them working with departments like the Cabinet Office.

We are a highly engaged team, investing in ourselves through learning and development, promoting health and wellbeing, and putting the individual first.

Everything we do is underpinned by an open and inclusive culture, within which staff feel confident in bringing their whole selves to work. We encourage continuous improvement, innovation, and constructive challenge.  We are looking for enthusiastic people who are willing to learn and develop in this exciting role - you will receive all the help, advice, and training necessary to succeed.
 
Job Description, Duties and Responsibilities

Purpose of role

As a Validation Officer, you will provide BC and resilience support and guidance across the MoJ, building and supporting a network of contacts to make our services and ways of working stronger. You will achieve this by:

•    Validating BC assurance and exercising programmes across the department’s organisations
•    Promoting and embedding BC within all levels of the organisation
•    Representing the BC and assurance work programme at internal and external meetings
•    Supporting the wider DOC programme of work with its frequently changing priorities The role allows for autonomy and real leadership responsibility.

Responsibilities will include

Business Continuity Assurance

•    Delivering MoJ BC assurance processes, completing in-person assurance visits to test compliance, and assess the robustness of BC across all business areas of the department. Reporting on compliance against internal and external standards, such as the BCI Good Practice Guidelines.
•    Drafting and presenting papers for internal boards, including the Business Continuity and Resilience Governance Board.
•    Communicating effectively with the network of BC practitioners across the department to share best practice and promote compliance. Implementing an effective checking / monitoring regime across all MoJ departmental business areas.
•    Ensuring the online Business Continuity Management Tool is used effectively and efficiently across the department.

Business Continuity Exercising

•    Delivering BC exercises across the organisation, obtaining feedback and lesson captures. Recent exercises have been very well received and provide an invaluable service across the department.
•    Reviewing the lessons captured following exercises to identify recommended actions. Tracking progress and supporting colleagues to resolve issues.
•    Developing the corporate exercise programme as necessary to ensure it maintains currency with professional developments and government programmes of work.

Crisis/Incident Management

•    Providing crisis/incident management support and expertise to the DOC and the wider department in the event of disruptive events – you will have the opportunity to access the Cabinet Office’s crisis management training programme.
 
Expectations of post holder in executing the role

•    Some national travel will be required to attend team events and conduct assurance visits and exercises across the country.

•    The post holder must have or be willing to apply for National Security Clearance at SC level.

Skills and Experience

Essential

Ability to deliver service objectives with professional excellence, expertise, and efficiency.

Experience in forming effective partnerships and relationships with people from a diverse range of backgrounds, sharing information, resource, and support.

Ability to communicate purpose and direction with clarity, integrity and enthusiasm – respecting the needs and opinions of others.

Experience of seeking out opportunities to create effective change, suggesting innovative improvements, reviewing ways of working offering and acting on feedback.

Highly Desirable

You should have experience of designing and delivering presentations in several formats to audiences of varying sizes and seniority.

You must be able to show evidence that you are organised and can run a number of areas of work concurrently.

To demonstrate the ability to work with minimal direction and to make risk-based decisions on available evidence.

To encourage contributions and involvement from a broad and diverse range of staff by being visible and accessible and play an active role in developing talent within the profession.

You should be able to demonstrate an understanding of risk, governance, and assurance activities.

You should be able to analyse and interpret data and use it to make appropriate decisions.

Prior experience within a BC, assurance or exercising role may be beneficial but is by no means essential as training and support will be provided.

Qualifications & Membership
 
The team will support the successful candidate in working towards gaining the Certificate of the Business Continuity Institute (CBCI).

Behaviours

•    Managing a quality service (Lead Behaviour)
•    Working together
•    Communicating and influencing
•    Changing and Improving

Should a large number of applications be received, an initial sift may be undertaken using the lead behaviour Managing a Quality Service.

Flexible working

Working pattern and job location

We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice.

The role location is advertised as ‘national.’ In practice this will mean basing yourself within a MoJ Justice Collaboration Centre, Justice Satellite Office, or London HQ site.

We offer flexible working subject to local agreement.

Non-civil service candidates would typically start on the pay band minimum. 

We are happy to accommodate any reasonable adjustments you may require during the selection process. To find out more about how we champion diversity and inclusion in the workplace, visit:
https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and- diversity 

A reserve list will be held for a period of 12 months, from which further appointments can be made.
 


Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.

All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Interviews likely to be conducted in weeks commencing 5th &/or 12th February 2024

22/01/2024, 23:55 hours.

If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com Please quote the job reference - 82904.
Security Clearance (SC)

To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why. 

For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

If you do not meet the above requirements, you may still be considered if, for example:

  • You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
  • You were studying abroad
  • You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.


Application form stage assessments

Behaviours
Managing a Quality Service - 250 word limit
Working Together - 250 word limit
Communicating and Influencing - 250 word limit
Changing and Improving - 250 word limit
A sift based on the lead behaviour, Managing a Quality Service, may be held if a large number of applications are received. If a large number of applications remain after the initial sift, your application will be progressed to a full sift, where all behaviours will then be considered.

Interview stage assessments

There is 1 interview stage for this vacancy.
Behaviours
Managing a Quality Service
Working Together
Communicating and Influencing
Changing and Improving

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.

This job is broadly open to the following groups:

· UK nationals

· nationals of the Republic of Ireland

· nationals of Commonwealth countries who have the right to work in the UK

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

This Vacancy is closed to applications.