83221 - Judicial Appointments Commission - Finance and Corporate Services Manager

£37,174 - £40,403
1
12 Months
London
London
CLIVE HOUSE LONDON, SW1H 9EX
HEO
HEO
Permanent
Full Time, Flexible Working
Administration / Corporate Support, Audit, Business Management & Improvement, Corporate Finance, Finance, Other, Risk Management

Judicial Appointments Commission – Finance & Corporate Services Manager

Are you interested in helping an organisation and its senior leadership to continue improving its finance, audit, and risk management activities? Are you excited by the chance to bring your knowledge and skills to a role that allows you to work across a range of corporate services? Do you have great attention to detail, strong stakeholder engagement skills and a passion for delivering excellent customer service? If the answer is yes, you may be exactly who we are looking for.

About the role

We are looking for an individual to help bolster our corporate services team and support the JAC with finance, audit and risk, and wider corporate services activities.

As an independent public body, the Judicial Appointments Commission is responsible for designing, planning, and running recruitment campaigns to select judges in the courts and tribunals, up to and including the High Court, as well as non-legal tribunal members. You can read more about our work on our website: http://judicialappointments.gov.uk

With a new recruitment campaign launched every couple of weeks, and statutory responsibilities to make sure we select candidates on merit and through fair and open competition, it’s essential that our processes are robust, inclusive, and attractive to candidates from the widest possible backgrounds.

Our corporate services team plays a vital role in supporting the JAC to fulfil its statutory responsibilities by providing outstanding corporate support. From ensuring effective and accurate financial management, to ensuring risks are identified and mitigated, complaints are handled fairly, and our staff are supported with their HR, learning and development needs.

As Finance and Corporate Support Manager, you will work closely with our Senior Finance Manager, providing outstanding financial administrative support and liaising with budget holders across the organisation to ensure accurate financial reporting. You will also work closely with the Senior Finance Manager on the planning and delivery of audit and risk activities, ensuring compliance with internal and external audit activities and effective management of our quarterly Audit and Risk Committees.

While predominantly finance and audit focused, the post holder will also have opportunities to support wider corporate services projects and priorities in line with business needs. This role sits within a busy team responsible for a diverse portfolio of activities and we are looking for someone with an interest in developing their knowledge and expertise across a range of corporate services activities.

Main Responsibilities

Reporting to the JAC Senior Finance Manager, the post holder’s responsibilities will include:

Finance

  • purchase ordering and credit card payments
  • carrying out reconciliation and month-end routines to produce monthly management accounts.
  • liaising as necessary with operational managers and budget holders to provide full commentary and variance analysis.
  • additional financial administrative support as required

Audit & Risk

  • producing the agenda and Committee pack for the JAC’s quarterly Audit and Risk Committee (ARC) meetings.
  • minute taking of ARC meetings.
  • maintaining and developing effective relationships with both internal (MoJ) and external (NAO) auditors, including liaising with JAC colleagues to ensure implementation of audit recommendations within agreed timetables.

Corporate Services

  • supporting corporate services colleagues with priority projects and activities, providing resilience and support in line with business need.

Please note the above list is not exhaustive.

Essential Criteria

The successful candidate will be able to demonstrate:

  • Proven track record of working within a corporate/business services management type role/support function including financial processes experience/knowledge.
  • Excellent communication and drafting skills, and the ability to distil and present data for reports.
  • Strong prioritisation skills and the ability to make effective decisions on how to make best use of your resources to achieve both short and long-term results.
  • The ability to build relationships quickly with colleagues and wider organisations, and with external stakeholders.
  • Confidence with the Office 365 package and have experience of using Excel to analyse data and present reports. 

What we can offer you

We offer a range of benefits including an attractive annual leave allowance, flexible and hybrid working opportunities, and choice of pension schemes. We actively encourage all staff to undertake learning and development as part of their personal objectives.

While the JAC is an independent executive non-departmental public body, we are considered an arms-length body of the Ministry of Justice and share many of the same policies, processes and terms and conditions as Civil Servants employed directly by the MoJ. This includes being part of the MoJ pay remit, enabling transferees from other government departments to retain their continuity of service and Civil Service Pension arrangements.

Though located at Clive House, Petty France, London, SW1H 9AJ JAC staff are currently working in a hybrid way with some days in the office and some days working remotely. It will be necessary for the successful postholder to work at the JAC location regularly to support business need.

Recruitment process details

Behaviours

We’ll assess you against these behaviours during the recruitment process:

  • Managing a Quality Service
  • Changing and Improving 
  • Communicating and Influencing
  • Delivering at Pace

Application process

You need to provide:

  • Your CV
  • A statement of suitability detailing the relevant skills and experience you have (250 words max). Please refer to the main responsibilities and essential criteria sections of the job description when writing your statement of suitability.
  • Written evidence of the 2 core behaviours for this role: Managing a Quality Service and Changing and Improving.

Sift

Applications will be sifted based on the CV, Statement of Suitability and the 2 behaviours Managing a Quality Service and Changing and Improving.

Interview

At interview we will assess you against 4 behaviours: Managing a Quality Service, Changing and Improving, Communicating and Influencing, and Delivering at Pace. We will also ask you about your experience. You can find out more about the Civil Service’s recruitment framework here: https://www.gov.uk/government/publications/success-profiles

Applicants invited for interview may be required to undertake a brief work exercise either before or on the day of their interview as part of the selection process. More details will be provided if you are invited to interview.

Interviews are expected to take place the week of 5th February 2024. Interviews may be conducted remotely via Microsoft Teams or face-to-face. More details on the arrangements will be provided to candidates invited to interview.

Reserve List

As well as appointing to the vacancy listed above, we may place other candidates on a 12-month reserve list for future vacancies.

Further Information

If after reading this job description you require any further information, please contact:

Kimberley Barling – JAC Head of Corporate Services (
Kimberley.Barling@judicialappointments.gov.uk)

Josh Koh – Senior Finance & Corporate Services Manager
(
Joshua.Koh@judicialappointments.gov.uk)

If you have any questions about the recruitment campaign, or any terms and conditions relating to the role, please contact the JAC HR Division:

Recruitment@judicialappointments.gov.uk

The job holder must be able to fulfil all spoken aspects of the role with confidence in English or (when specified in Wales) Welsh.

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.

All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Interviews are expected to take place the week of 5th February 2024. Interviews may be conducted remotely via Microsoft Teams or face-to-face. More details on the arrangements will be provided to candidates invited to interview.

24/01/2024, 23:55 hours.

If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com Please quote the job reference - 83221.

If after reading this job description you require any further information, please contact:

Kimberley Barling – JAC Head of Corporate Services (
Kimberley.Barling@judicialappointments.gov.uk)


Josh Koh – Senior Finance & Corporate Services Manager
(
Joshua.Koh@judicialappointments.gov.uk)

If you have any questions about the recruitment campaign, or any terms and conditions relating to the role, please contact the JAC HR Division:

Recruitment@judicialappointments.gov.uk

To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why. 

For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

If you do not meet the above requirements, you may still be considered if, for example:

  • You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
  • You were studying abroad
  • You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.


Application form stage assessments

Behaviours
Managing a Quality Service - 250 word limit
Changing and Improving - 250 word limit
Experience
CV
Statement of Suitability - 250 word limit

Interview stage assessments

There is 1 interview stage for this vacancy.
Behaviours
Managing a Quality Service
Changing and Improving
Communicating and Influencing
Delivering at Pace
Experience
Please tell us how your previous experience makes you suitable for this role.
Additional Assessment(s)
JAC Finance and Corporate Services Manager work exercise

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.

This job is broadly open to the following groups:

· UK nationals

· nationals of the Republic of Ireland

· nationals of Commonwealth countries who have the right to work in the UK

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

This Vacancy is closed to applications.