83273 - Senior Data Access Officer

The national salary range is £39,868 - £43,535, London salary range is £45,824 - £50,039. Your salary will be dependent on your base location
12 Months
Full Time, Part Time, Part Time/Job Share, Flexible Working
Analytical, Other

Directorate:  HMCTS CFO Directorate.

Job Title:  Senior Data Access Officer

Pay Band:  SEO

Location:  National at any HMCTS site.

Based on current ways of working, work location is likely to be a combination of working from home and from the office, dependent on business needs. 

Appointment Term:  Permanent

About us

HM Courts & Tribunals Service (HMCTS) is responsible for the administration of criminal, civil and family courts and tribunals in England and Wales. Our roles support our service users and colleagues, where people and businesses access potentially life-changing justice.  We’re looking for individuals who are committed to public service and want to make a difference in people’s lives in delivering justice. If you’re interested in developing a career with a real purpose, please apply.

About the role

The CFO directorate provides a pivotal role in supporting a whole range of senior leaders across the business through reporting, analysis and insights. Our work supports the organisation’s overall strategy and empowers senior leaders to make strategic, data driven business decisions.

Within CFO, the Data Access Services Team (DAST) plays a key role in making HMCTS a data-driven organisation. In 2021, HMCTS published its data strategy: HMCTS data strategy (December 2021) - GOV.UK (www.gov.uk). Our data strategy will deliver significant benefits, from improving our decisions because we better understand our users and have a stronger evidence base, to improving our operational effectiveness because we can optimise processes through performance analytics, identify and resolve blockers and automate low value processes.

DAST has a key role in delivering the data sharing. The main functions of the team are as follows:

  • Supporting third parties to access data created in the operation of the courts and tribunals service of England and Wales, which are made available for third-party use under specified conditions for public good purposes.
  • Chairing and providing the secretariat to the Data Access Panel which determines the outcome of data access requests for third party access to data.
  • Collaborating with other areas of HMCTS to ensure data sharing with a range of organisations is legal and ethical.
  • Leading HMCTS’s involvement in the MoJ Data First Programme
  • Contributing to the development of some HMCTS data policies.
  • Secretariat to the Senior Data Governance Panel which provides expert independent advice and guidance on novel or contentious data policies and issues to the judiciary, the MoJ and HMCTS, to inform decisions about the use of justice data.

We are seeking an experienced data access and/or data policy professional to support this important work. The successful candidate will support the secretariat for the SDGP as well as providing specialist support and advice to the Panel and Senior Civil Servants in HMCTS, Ministry of Justice and Judicial Office. The successful candidate will also play a key role in contributing to the development and delivery of a number of important HMCTS data policies and will support the wider work of the team. 

This is an exciting time to be part of this fast-paced and output driven team. This role provides a rare opportunity to work at the heart of the constitution, with the government and the judiciary.

About you

As a member of the DAST, you will play a vital role to develop and communicate HMCTS’ data access services and the policies.

The role will have the following key responsibilities:

Providing informed expert advice on data sharing within HMCTS including providing input into Data Sharing agreements and other contractual agreements including SLAs, MOUs. Monitoring levels of compliance and making recommendations for improvements. Efficiently answering ad hoc queries from a wide range of HMCTS staff on how to manage their information.

Formulate the development of high-quality procedures and guidance to ensure the department’s information is managed in accordance with relevant legislation and cross-government guidelines.

Developing and delivering accessible training, guidance, comms, and briefings. Building and maintaining relationships with senior stakeholders across the department and wider government.

Support in the running of the HMCTS Senior Data Governance Panel. This will include inbox management, organisation of agendas and the co-ordination of meetings, papers and minute taking. Project management skills are essential to ensure the meetings are scheduled and administered effectively around other senior management committees.

Communicate effectively and confidently with senior managers, members of the Judiciary and other stakeholders.

Essential criteria – skills and experience

We are looking for candidates who can demonstrate:

  • Expert knowledge and experience of developing and implementing Data Sharing Agreements and Data Governance.
  • Detailed knowledge of the legal frameworks that enable data access such as GDPR, Digital Economy Act and Public Records act in a work environment.
  • A proven track record of strong analytical skills. Experience of working with administrative data and sources of evidence in order to formulate pragmatic options and recommendations.
  • Strong stakeholder engagement and relationship-management skills. The ability to work productively with a wide range of data owners and decision makers from the HMCTS senior leadership team to senior stakeholders within the Ministry of Justice and Judicial Office.
  • Excellent written and verbal communications skills. The ability to synthesise and articulate complex information, and concisely relay this to a variety of stakeholders to help build agreement in the context of varied expectations and perspectives.
  • Strong ability to work in a culture of change. Willing to review role and priorities to meet the current and future needs of the organisation.
  • Research skills. The ability to independently research areas unfamiliar to you and express your findings or summarise information relayed to you by others clearly and succinctly.
  • Organisation and project management. The ability to design and implement a project, manage your time effectively, and communicate the project plan to those whom it implicates.
  • The ability to work with other projects or work areas to scope plans and problems and reach agreements to ensure a coordinated approach with others.


Applications which can demonstrate the following skill or experience will be welcome.

Technical background, including but not limited to, statistics, data, data law or informatics.

About our benefits  

We reward our people for their hard work and commitment. We have a number of family friendly and flexible working policies that will help you achieve a healthy work-life balance. In addition, we offer a range of employee benefits which include generous annual leave, a highly competitive contributory pension scheme (up to 27%!), childcare benefits, season ticket and bicycle loans.

Please refer to the attached Job Description for a comprehensive overview of the position

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.

All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.


The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.


The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.


The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.


The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.


  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

To be confirmed after initial sift

25/01/2024, 23:55 hours.

If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com

Please quote the job reference - 83273.

To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why. 

For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

If you do not meet the above requirements, you may still be considered if, for example:

  • You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
  • You were studying abroad
  • You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.

Application form stage assessments

Statement of Suitability - 500 word limit

Interview stage assessments

There is 1 interview stage for this vacancy.
Communicating and Influencing
Changing and Improving
Making Effective Decisions
Delivering at Pace
Strengths may also be assessed at interview but these are not shared in advance.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

This job is broadly open to the following groups:

· UK nationals

· nationals of the Republic of Ireland

· nationals of Commonwealth countries who have the right to work in the UK

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

This Vacancy is closed to applications.