84080 - Health and Safety Officer

£31,169 - £32,760
1
12 Months
London
London
London CTS Royal Courts of Justice, WC2A 2LL
EO
EO
Permanent
Full Time, Part Time, Part Time/Job Share, Flexible Working
Operational Delivery

Salary: London (within M25): £31,169 - £32,760 

These positions are available for external applicants as well as existing civil servants on level transfer or promotion.

New recruits to the Civil Service joining MoJ are expected to join at the band minimum. Secondments and loans will be considered on an individual basis. 

Background: 

HM Courts and Tribunals Service is responsible for the administration of criminal courts, civil courts, family courts and tribunals in England and Wales working with an independent judiciary to provide a fair, efficient and effective justice system. Currently, HM Courts and Tribunals Service is embarking on a period of significant change which will require strong leadership in this critical role, operating in a culture of openness and honesty. 

The key purpose of the role is to    

  • To support and assist the Building Management Delivery manager on health and safety matters to ensure that the RCJ group complies with HMCTS’s operational requirements.
  • To provide real time advice, support and guidance to Senior Operational Managers and their staff to enable compliance with HMCTS’s security and safety policies and requirements.
  • To monitor and assist with co-ordinating all health and safety activities within the RCJ, including providing support for specific threats, risks and incidents and assessments. 

Key responsibilities 

Administration

  • Co-ordinate all information and evidence from the RCJ Group for the following:
  • Reasonable adjustments;
  • Personal injury claims;
  • Quarterly and annual health and safety self-assessments;
  • Health and Safety Audits on behalf of the Building Management Delivery Manager.
  • Undertake and report on all assessments in the above areas and offer appropriate advice and support to their Delivery Manager.
  • Oversee, support and, where appropriate, assist with incident and accident investigations of significant events which take place within the RCJ, producing lessons learned and providing the appropriate level of support to court staff to ensure future incidents are mitigated against. 

Operations and Drafting

  • Support and assist the Delivery Manager, Operations Manager, Senior Operation Managers and their staff on health and safety matters and, where appropriate, identify, support and review elements of health and safety created by the undertakings of HMCTS, including risks faced and legislative compliance.
  • Advise and assist managers and operational staff on safety risk assessments (which may include generic risk assessments and safety inspections) for staff, visitors and premises ensuring that safety risks are identified and evaluated regularly at the appropriate level and drive efficiencies by sharing significant findings and best practice across site; and
  • Monitor and evaluate the progressing of personal injury claims, managed by HMCTS Security and Safety, made against HMCTS, ensuring the reputation of the Agency is maintained.
  • Monitor and evaluate the progressing of workplace reasonable adjustments and bespoke applications for reasonable adjustments, managed by HMCTS Security and Safety, under the HMCTS Access to Work scheme.
  • Support and assist the Delivery and Operations Manager with a full programme of building and management system inspections and audits to check compliance with safety policies and legislation, ensuring that each building’s arrangements are reviewed at least once every three years or sooner should the risk dictate.
  • Report on action plans and the implementation thereof and quarterly self assessment reports arising from the above inspections/audits and policy requirements, ensuring that targeted advice, guidance and support is provided at local level where appropriate.
  • Assist with the monitoring of the Safety performance of TFM providers and contractors in premises and work with MOJ Estates and Procurement and courts and tribunals to ensure compliance with HMCTS’s security and safety policies and arrangements.
  • Liaise directly with TFM providers on site specific H&S issues including method statements and associated risk assessments. Give reassurance that the safety of HMCTS staff, court users, public and contractors has not been compromised by working closely with the TFM provider to comply with health and safety legislation. 

Processing and managing casework

  • Assist managers and operational staff with safety risk assessments (generic risk assessments and/or safety inspections for staff, visitors and premises) ensuring that safety risks are identified and evaluated regularly at the appropriate level and drive efficiencies by sharing significant findings and best practice across site and other Regions; and
  • Research and support personal injury claims, managed by HMCTS Security and Safety, made against HMCTS, ensuring the reputation of the Agency is maintained.
  • Research and support workplace reasonable adjustments and bespoke applications for reasonable adjustments, managed by HMCTS Security and Safety, under the HMCTS Access to Work scheme. 

Calculations and analysis

  • Produce monthly and quarterly trend analyses of safety incidents on OPTICS and accidents for consideration within Region.
  • Communicate and implement local safety initiatives to resolve and mitigate against safety risks. 

Communications

  • Advise and support managers and staff on safety issues as well as specific safety risks or incidents and accidents.
  • Assist their Delivery Manager as “specialist” point of contact on RCJ for all safety matters with staff, judicial office holders, justice stakeholders and others when matters are beyond the competency of local staff and managers.
  • Develop, implement and improve safety education and awareness to operational staff and stakeholders at Regional and Senior Operational levels.
  • Manage expectations of all staff and senior Judiciary in relation to H&S compliance and in accordance to HMCTS H&S policy. Arranging support and information for Local H&S Officers and arranging training where necessary.
  • Organisation of First-Aid sub-committee meetings. Ensuring First Aid supplies, training and sufficient appointed first aiders for the RCJ group rota are maintained as a legal requirement and in accordance with First Aid Regulations 

Representation

  • Act as assistant professional support for the Region’s Health and Safety Committee and any other Committee arrangements so determined by the Operations Manager. 

Specialist roles

  • Assist the leadership team, the Delivery Director and Operations Manager to embed the security and safety policies and procedures. This will include:
    • Disseminating security and safety policies and guidance and working to implement these effectively throughout the Region; and
    • Monitoring compliance, whilst providing targeted support and guidance in identified areas of vulnerability and non-compliance;
  • Administering systems and processes for measuring operational compliance with relevant security and safety policies.
  • Identify and investigate incidents relating to safety and security and draft relevant reports for review by management.
  • Willingness to attend relevant H&S training including to include attaining a NEBOSH General Certificate.
  • Carry out local training on an ad hoc basis in relation to Health and Safety. 

Accountability

  • Reporting to the Building Management Delivery Manager. 

Other duties 

The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post. 

Essential Skills & Criteria:

  • Experience of managing a team
  • Knowledge of health and safety legislation
  • Proficient with IT and Microsoft Software packages
  • Excellent communication and organisational skills 

Operational Delivery in HMCTS 

This role is part of the Operational Delivery Profession. Operational delivery professionals are the outward face of government, providing essential services to the public in a variety of roles. They work in many different departments and agencies across the breadth of the UK, delivering service to customers in 

  • Face-to-face roles in HMCTS for example a court usher
  • Contact Centre roles in HMCTS for example call centre advisers
  • Processing roles in HMCTS for example Staff at the County Courts Money-Claims Centre and Courts and Tribunal Administration 

Being part of the operational delivery profession means belonging to a cross-government community of people.  This will offer you access to information on professional standards, skills development and qualifications to help you continue to improve your development and performance and expand your career options. 

Application Process: 

To apply for this position please complete the online application form, ensuring you provide the following: 

  • An up-to-date CV showing your skills and experience. 

Please provide a 250-word statement against each of the following Behaviours (level 2):

  • Making Effective Decisions
  • Delivering at Pace
  • Leadership 

If selected for interview, you will be tested against the above Success Profile Behaviours (Level 2): along with four Strengths

Interviews for this campaign will be conducted in person at a central London location. 

If we receive a large number of applications we may sift and decide who is invited to interview based on the lead Behaviour – Making Effective Decisions. 

Further information on Success Profile Behaviours and Strengths, as well as the required standards for this post (Level 2), can be found at:

https://www.gov.uk/government/publications/success-profiles         

If we receive applications from more suitable candidates than we have vacancies for at this time, we may hold suitable applicants on a reserve list for 12 months, and future vacancies requiring the same skills and experience could be offered to candidates on the reserve list without a new competition. 

We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit:

https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity 

The MoJ is proud to be Level 3 Disability Confident. Disability Confident is the approach through which we offer guaranteed interviews for all people with disabilities meeting the minimum criteria for the advertised role as set out in the job description. 

Working Hours / Pattern:

Standard full time working hours are 37 hours per week. HMCTS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs and are agreed prior to appointment. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ’s Flexible Working policy.  

Location

This post is based in the Royal Courts of Justice, Strand, London, WC2A 2LL. Travel to other court sites across the region will be required. 

Excess Fares and Relocation Allowances

This job is not eligible for relocation allowances, but excess fares may be considered in accordance with MoJ’s excess fares allowance policy.

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.

All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Interviews are expected to commence week commencing 11th March 2024.

16/02/2024, 23:55 hours.

If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com Please quote the job reference - 84080.
Counter-Terrorism Check (CTC)

To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why. 

For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

If you do not meet the above requirements, you may still be considered if, for example:

  • You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
  • You were studying abroad
  • You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.


Application form stage assessments

Behaviours
Making Effective Decisions - 250 word limit
Delivering at Pace - 250 word limit
Leadership - 250 word limit
Experience
CV
A sift based on the lead behaviour, Making Effective Decisions, may be held if a large number of applications are received. If a large number of applications remain after the initial sift, your application will be progressed to a full sift, where all behaviours will then be considered.

Interview stage assessments

There is 1 interview stage for this vacancy.
Behaviours
Making Effective Decisions
Delivering at Pace
Leadership
Strengths may also be assessed at interview but these are not shared in advance.
Any candidate who has been assessed as being appointable to the role they applied for may be offered a similar, lower grade role, if one is available. Furthermore, any candidate who has just missed meeting the criteria for a particular role, may be appointed to a similar role at a lower grade if such a role is available, and if they have been assessed as meeting the criteria for the lower grade role. These appointments will also be made in merit order.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

This job is broadly open to the following groups:

· UK nationals

· nationals of the Republic of Ireland

· nationals of Commonwealth countries who have the right to work in the UK

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

This Vacancy is closed to applications.