84128 - Project & Grant Governance Manager

The national salary range is £39,868 - £46,000, London salary range is £45,824 - £51,000. Your salary will be dependent on your base location
1
12 Months
London, National
London, National
CLIVE HOUSE 5.11 LONDON, SW1H 9EX, NATIONAL
SEO
YJB SEO London, YJB SEO National
Permanent
Full Time
Governance, Project Delivery

Salary band    

National: £ 39,868-£46,000
London: £ 45,824-£51,000

New entrants are normally expected to join on the minimum of the pay band

Base/location    

YJB is National by Default.
National (North East, North West, Yorkshire and the Humber, Midlands, East Midlands, East of England, London, South East, South West, Wales) 
YJB Roles are contractually based at the nearest MoJ Collaboration or Satellite Centre but YJB staff work flexibly, including from their homes.

Who are we?

The Youth Justice Board for England and Wales (YJB) is the public body which advises Ministers, including the Secretary of State for Justice on the youth justice system. Our ambition is to see a Child First youth justice system. A system which looks to children’s’ strengths and supports children to become the best version of themselves. To this effect we engage with a wide variety of organisations, partners and parties with an interest in youth justice; we share good practice, champion improvement and issue grants.

Our Vision

Working to ensure a youth justice system that sees children as children, treats them fairly and helps them to build on their strengths so they can make a constructive contribution to society. This will prevent offending and create safer communities with fewer victims.

Aims of the Youth Justice System

Prevention of offending by children and young people:

  • To reduce the number of children in the youth justice system
  • To reduce reoffending by children in the youth justice system
  • To improve the safety and wellbeing of children in the youth justice system
  • To improve outcomes of children in the youth justice system 

Thinking of joining us?

Our recruitment is based on merit, we welcome applications from all who can commit to our vision and values, we offer considerable flexibility in how you work and expect commitment and flexibility in return. We continue to strive for equity, diversity and inclusion in our culture and our staff group.  To this end we very much encourage applications from those people with protected characteristics. Our staff are public servants, eligible for the Civil Service pension scheme and we are accredited by the Civil Service Commission.  This means applications from across Civil Service Departments, their agencies and Arms-Length Bodies are treated as internal applicants.  We also welcome applications from those who do not currently work in these bodies or the public sector.

Role purpose:

You will deliver the YJB objectives through leading / managing projects and project teams on a day-to-day basis. You will lead on a number of projects which will change over time, and will be responsible for scoping, shaping, benefit and risk management, performance and assurance. You will work directly with external stakeholders to oversee and monitor delivery.

You will work under the Head of Programme Governance and will report into the Project Steering Committee and Portfolio Assurance Board. You will maintain strong communications with external and internal colleagues across the YJB to inform all areas of the organisation’s work.

Role context:

You will work within the Strategy & Portfolio Directorate. The purpose of the team is to ensure that the YJB’s arrangements for delivery are robust, proportionate, and fit for purpose to help support informed decision making and delivery against the organisation’s priorities. Supporting the Strategic Pillar: Be an exemplary public sector organisation and employer. 

Key activities and relationships

You will:-

  • Provide oversight and management of general grant funded projects.
  • Ensure that appropriate project governance, methodology and principles are applied and adhered to for all projects.
  • Develop and maintain the outline and detailed businesses cases for new projects.
  • Manage commissioning, grant award and commercial processes for general grant funded projects.
  • Identify, measure, and track the benefits of our work.
  • Work collaboratively with the Head of Benefits, Risk and Business Change and project leads to ensure that benefits of the projects are realised and transitioned into business as usual (bau).
  • Identify and monitor project risks and issues, developing mitigating actions and escalating as appropriate.
  • Work with internal and external stakeholders to manage and track interdependencies between change work and BAU activity.
  • Ensure there are appropriate assurance processes in place for projects.
  • Adhere to governance processes to provide key reports, support effective decision making and manage any changes to the scope of a projects.
  • Chair regular checkpoint meetings with the project leads to conduct regular reviews of performance, delivery of agreed activity, risk, expenditure and compliance with conditions of grant and take timely actions to address any issues or concerns identified including assessments of fraud risk.
  • Manage resources within projects.
  • Line management responsibilities.
  • Work with the Stakeholder Engagement Team to ensure that stakeholders are identified and to develop project stakeholder engagement plans.
  • Work with the Communications Team to develop project communications plans.
  • Attend set meetings to provide updates and assurance on projects progression and performance:
    • Performance Committee
    • Project Steering Committee
    • Portfolio Assurance Board
    • Directorate Team Meetings
  • Work positively and collaboratively with colleagues in both England and YJB Cymru and will consider the impact of developments on policy, practice, legislation specific to Wales including the Welsh Language Scheme. 

Main Responsibilities

  • Managing all aspects of the grant development process and the oversight of the management of the grant and project delivery. This will include working closely with the Project Steering Committee to develop grant proposals and working closely with the Grant Recipient to guide and support them through the grant funding and reporting processes.
  • Working closely with MoJ Commercial, Legal, and Grants teams to ensure alignment of YJB processes with the Government Functional Standards and the HM Treasury Green Book.
  • Skilfully applying project and grant management governance to all projects
  • Performance monitoring to ensure value for money is achieved for the outcomes delivered and to hold the award recipient to account for the delivery of the intended outcomes.  
  • Working with stakeholders, to ensure the agreed projects outputs are delivered to enable benefits to be realised.
  • Promoting and sharing project management good practice with the organisation and upskilling project teams.
  • Ensuring a robust audit trail of activity to feed into overall YJB corporate memory.
  • Act as a positive influence for the work and culture of the YJB by encouraging positive emotions and positive social exchanges in the workplace. Set high expectations and live up to them. Make sure you deliver on the commitments you make. Value the contribution of others and nurture positive relationships as well as skills and professional development.
  • At all times, demonstrate support and respect for the YJBs commitment to equity, inclusivity and the diversity of the YJB and its partners.
  • Be responsible for making sure you understand and adhere to your responsibilities in relation to health and safety and data protection.
  • Work flexibly. All posts within the YJB operate flexibly to make sure the requirements of the business are met and as such you may be required to undertake other duties in your role or duties in other parts of the business at your grade to meet business priorities. 

Selection process details

This vacancy is using Civil Service Success Profiles,

The assessment process will be made up of two parts:

  1. An application (see below)
  2. Interview (see below)

Application Stage:

Please provide:

  • Written examples demonstrating in no more than 250 words for each of the following essential civil service behaviours: Making Effective Decisions (Lead behaviour) (250 words), Seeing the Big Picture (250 words), Communicating & Influencing (250 words), and Delivering at Pace (250 words)

(Should a large number of applications be received, the initial sift may be conducted based on the lead behaviour: Making Effective Decisions)

  • A statement (no more than 500-words) to evidence how you meet the ‘essential criteria: Technical, Experience and Ability’ as outlined in the job description. 

Interview

For candidates who get to the interview stage it will be a blended interview covering, further elaboration on your application and the Civil Service behaviour's, and strengths as described in the Success Profiles - GOV.UK (www.gov.uk) (this is a very particular style of interview please make sure you make yourself aware of these in advance). 

Reserve List

Those candidates who successfully demonstrate at interview, the behaviours, strengths, and essential criteria required by YJB for the role, but who are not selected as the successful candidate, may be added to a reserve list for 12 months. Candidates on a reserve list may be contacted and offered a role which is sufficiently similar, without further need for application, within the timeframe. 

Essential Criteria

Skills and knowledge

Technical

  • An understanding of programme and project management methodology, and the principles and implementation that underpin successful programme and project delivery. 
  • A recognised accreditation (or willingness to undertake) in professional project management such as:
  • Prince 2 Foundation
  • Prince 2 Practitioner
  • APM Project Fundamentals
  • APM Project Management Qualification 

All YJB staff undertaking grant management roles and staff in operational oversight roles will undertake training to perform their duties effectively. The minimum requirement for these staff is to complete the training package: Introduction to Managing Government General Grants and to complete the Grants Competency Framework Self- Assessment to support their learning and development.  

Ability

  • Strong organisational, planning and time management skills
  • Ability to work at pace, flexibility and reactive to changing circumstances
  • Ability to both lead and work as part of a team
  • Excellent report writing skills
  • Expertise in MS Office suite (including Visio & MS Projects)
  • Excellent written and oral communication skills, including ability to adapt style depending upon audience and occasion
  • Ability to apply a task management approach.
  • Ability to work within an environment of ambiguity and manage change. 

Experience

  • Significant experience of successfully managing and delivering projects.
  • Experience of using a range of project methodologies.
  • Experience of commercial and/or grant processes.

Behaviours

  • Making Effective Decisions
  • Seeing the Big Picture
  • Communicating & Influencing
  • Delivering at Pace 

Benefits of working for the Youth Justice Board 

  • Opportunity to work in an organisation that seeks to make a positive difference to the lives of children at risk of entering and within the youth justice system
  • Family friendly policies including flexible working opportunities. Many of our staff combine working from our offices in either London or Wales, or working from one of the Ministry of Justice Collaboration Centres/Satellite Offices throughout the country, with working from home; compressed hours, part-time working
  • Civil Service Pension Scheme, and/or continuous service transfer of Civil Service Pension Scheme as applicable
  • Annual leave of 25 days per annum plus public holidays (or for those transferring directly on a lateral move from Civil Service Departments, their Agencies, Arms-Length Bodies (ALBs) and Non-Departmental Public Bodies (NDPB) we may, subject to confirmation, match current annual leave entitlement, up to 30 days
  • As an accredited NDPB we may, subject to confirmation, accept your continuous service from other Civil Service departments their agencies and ALBs/NDBPs (however all new joiners join on 37 hours per week/ pro-rata for part-time)
  • Special recognition bonus scheme
  • Special leave for unplanned emergencies and for voluntary work
  • Employee Assistance Programme offering confidential support and advice for personal and work issues and occupational health
  • Health and well-being initiatives such as flu-vaccinations
  • Free eye tests and eyecare vouchers for VDU workers
  • Interest free season ticket loans
  • Regular professional development
  • Professional HR Case Management support for managers

Flexible working hours

The Youth Justice Board a flexible working system in many offices.

Benefits

The Youth Justice Board offers a range of benefits:

For nationally advertised campaigns, candidates will be appointed to their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed with the successful candidate(s) on the completion of pre-employment checks.

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Youth Justice Board is committed to staff development and offers an extensive range of training and development opportunities.

Expected Friday 1st March 2024

19/02/2024, 23:55 hours.

If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com Please quote the job reference - 84128.

To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why. 

For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

If you do not meet the above requirements, you may still be considered if, for example:

  • You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
  • You were studying abroad
  • You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.


Application form stage assessments

Behaviours
Making Effective Decisions - 250 word limit
Seeing the Big Picture - 250 word limit
Communicating and Influencing - 250 word limit
Delivering at Pace - 250 word limit
Experience
Statement of Suitability - 500 word limit
A sift based on the lead behaviour, Making Effective Decisions, may be held if a large number of applications are received. If a large number of applications remain after the initial sift, your application will be progressed to a full sift, where all behaviours will then be considered.

Interview stage assessments

There is 1 interview stage for this vacancy.
Behaviours
Making Effective Decisions
Seeing the Big Picture
Communicating and Influencing
Delivering at Pace
Strengths may also be assessed at interview but these are not shared in advance.
Any candidate who has been assessed as being appointable to the role they applied for may be offered a similar, lower grade role, if one is available. Furthermore, any candidate who has just missed meeting the criteria for a particular role, may be appointed to a similar role at a lower grade if such a role is available, and if they have been assessed as meeting the criteria for the lower grade role. These appointments will also be made in merit order.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.

This job is broadly open to the following groups:

· UK nationals

· nationals of the Republic of Ireland

· nationals of Commonwealth countries who have the right to work in the UK

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

This Vacancy is closed to applications.