18402 - Data Privacy Officer
The Judicial Office
“Strengthening the rule of law and improving the administration of justice by supporting the leadership and governance of our independent judiciary.”
Judicial Office is an arm’s length body of the Ministry of Justice. We are a unique branch of the civil service, dedicated to supporting the judiciary and promoting judicial independence, to maintain confidence in the rule of law. We help the Lord Chief Justice and the Senior President of Tribunals fulfil their responsibilities to the judiciary, in an ever-evolving justice system. We provide operational support, policy, legal and handling advice through a number of specialist teams.
The Judicial Office is looking for a data protection expert to drive forward and embed work required to ensure that the Judicial Office and the judiciary are compliant with the new data protection legislation coming into force on 25th May 2018. This is a new role in the Judicial Office and the post-holder will be the judiciary’s lead official on data protection. The successful candidate will be based at the Royal Courts of Justice, London and report to the Head of Corporate Services.
This is a demanding role working at all levels in the Judicial Office and interfacing with the Ministry of Justice and the Information Commissioners Office. It is an interesting and challenging role that will offer the right candidate opportunities to support [work closely with] the senior judiciary and the Judicial Office Management Board in securing effective compliance with the GDPR.
The Judicial Office Data Privacy Officer (DPrO) will be responsible for overseeing the implementation of data protection policy, monitoring Judicial Office compliance with data protection law, and developing related policies and guidelines where applicable.
The DPrO is the lead point of expertise on data protection issues for Judicial Office staff and the JOMB and is responsible for ensuring Judicial Office compliance with the GDPR.
Responsibilities include:
- ensuring the Judicial Office is provided with appropriate data protection training, awareness and guidance;
- monitoring Judicial Office compliance with data protection law;
- auditing Judicial Office data processing records;
- providing advice and recommendations to the JOMB and the JEB on data protection issues; including assurances on compliance through periodic internal audit activity
- consulting with the Ministry of Justice on data protection issues, and particularly being the first point of contact for the Judicial Office with the MOJ DPO;
- consulting, as necessary, with the ICO on data protection issues;
- supporting the Judicial Data Protection Panel to carry out its responsibilities; and
- providing support and guidance to the Judicial Office and the Judicial Data Protection Panel in respect of data subject rights.
In addition to the responsibilities described above, the Data Privacy Officer will take responsibility for the development and delivery of an information strategy for the Judicial Office working closely with internal stakeholders to ensure it meets the needs of the Judicial Office and interfaces with Departmental policies on the use of digital and technology to deliver effective business solutions.
It is likely that the DATA PRIVACY OFFICER will require some support to be able to fully embed and deliver all of these responsibilities. Further thought is being given to the level of those resources and is likely to be ifnromed by current work underway to assess the full range of activity needed to secure judicial compliance with the GDPR
The skills and expertise required for this role are similar to those required for the Data Protection Officer role defined by the GDPR. The ideal candidate will have experience of working in a data protection role in government and will be knowledgeable about the changes that GDPR is bringing and able to use that knowledge in a practical way to help the Judicial Office and the judiciary become fully compliant with the new requirements.
Key requirements and competencies
To be successful in this role, you will need to demonstrate strong leadership to deliver a high profile and challenging portfolio and engage with a diverse range of senior judges and officials. You will need strong delivery skills and excellent judgement to enable effective decision making and excellent people skills to liaise effectively with key stakeholders. You will also need the confidence and experience to be able to work with relatively little direct supervision.
You will be assessed against the Civil Service Competencies listed below during the selection process.
Changing and improving
Spot warning signs of things going wrong and provide a decisive response to significant delivery challenges
Provide constructive challenge to senior managers on change proposals that will affect their own area
Leading and communicating
Confidently engage with stakeholders and colleagues at all levels to secure commitment to goals
Be open and inviting of the views of others and respond despite pressures to ignore, revert or concede
Collaborating and partnering
Actively involve others to deliver a business outcome through collaboration that achieves a better outcome for the citizen
Actively build and maintain a network of colleagues and contacts to achieve progress on objectives and share interests
Effectively manage team dynamics when working across departmental and other boundaries
Effective decision making
Weigh up data from various sources recognising when to bring in experts and specialist advisers
Make difficult decisions by pragmatically weighing up the complexities involved against the need to act
Managing a quality service
Ensure adherence to legal and regulatory requirements in service delivery and build diversity and equality considerations into plans
Make clear pragmatic and manageable plans for service delivery using programme and project management techniques
Establish how the business compares to industry standards and best practice and identify necessary improvements in plans
Delivering at pace
Clarify business priorities responsibilities and goals and secure individual and team ownership
Act as a role model in supporting and energising teams to build confidence in their ability to deliver outcomes
Essential qualities
- a detailed knowledge and understanding of data protection legislation;
- strong communication skills, particularly with senior stakeholders; and
- experience of building and maintaining effective relationships across a wide range of partner organisations.
Desirable qualities
- an understanding of the judiciary, and/or the business of courts and tribunals;
Working Arrangements & Further Information
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as salary sacrifice arrangements for childcare vouchers, and voluntary benefits such as retail vouchers and discounts on a range of goods and services.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity.
There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
Eligibility
Staff on fixed term appointments must have been recruited through fair and open competition.
25/05/2018, 23:55 hours.
Closing date: 25th May 2018 at 23;55 hours
If you require any assistance please call 0845 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@sscl.gse.gov.uk Please quote the job reference 18402
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Candidate Information
You may be required to provide statements describing your skills and experience relevant to each of the selection criteria. We recommend that you structure any examples as Situation, Task, Action and Result. For more information about the recruitment process and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
In the event of a large number of applications, we reserve the right to undertake the following processes:
- An automated online test where a benchmark must be passed to progress;
- A sift on the lead selection criteria. If this happens, the lead criteria will be the first one listed in the advert.
During the selection process, you may be asked to undertake an additional assessment (such as written test). If this is applicable you will be notified of this when you are invited to interview.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.